Front Office Receptionist / Administrative Assistant

KeyCity Capital, LLC; Southlake (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

KeyCity Capital, LLC in Southlake, Texas is seeking a Front Office Receptionist/Administrative Assistant to create a welcoming and professional first impression. You will manage front-desk activities, answer calls, and provide daily administrative support across offices.

Responsibilities include scheduling, calendar management, mail and deliveries, filing, data entry, onboarding help, and coordinating events.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of receptionist/administrative or office-support experience preferred.
• Strong verbal and written communication skills.
• Professional, friendly, customer-service-oriented demeanor.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize competing responsibilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong attention to detail and accuracy.
• Ability to work independently and in a team.
• Handle confidential information appropriately.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail, packages, and deliveries.
• Maintain a clean, organized reception and common areas.
• Manage office supplies and place orders as needed.
• Provide general administrative and clerical support to various departments.
• Assist with scheduling meetings, calendars, and conference rooms.
• Prepare, organize, scan, copy, and file documents.
• Enter and maintain information in company systems and spreadsheets.
• Assist with employee onboarding and office-related tasks.
• Coordinate office events, meetings, lunches, and other activities.
• Assist with travel arrangements and other administrative requests.
• Maintain confidentiality of information.

Skills

Verbal communication

Written communication

Customer service

Organization

Time management

Teamwork

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Position Summary
The Front Office Receptionist/Administrative Assistant is responsible for creating a welcoming and professional first impression for visitors, employees, and clients while providing day-to-day administrative support to the office. This position manages front desk activities, incoming calls and correspondence, office supplies, scheduling, and other administrative tasks to help ensure the office operates efficiently.

Essential Duties & Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail, packages, and other deliveries.
• Maintain a clean, organized, and professional reception and common areas.
• Manage office supplies and place orders as needed.
• Provide general administrative and clerical support to various departments.
• Assist with scheduling meetings, maintaining calendars, and coordinating conference rooms.
• Prepare, organize, scan, copy, and file documents.
• Enter and maintain information in company systems and spreadsheets.
• Assist with employee onboarding and office-related administrative tasks.
• Coordinate office events, meetings, lunches, and other company activities as needed.
• Assist with travel arrangements, shipping, and other administrative requests.
• Maintain accurate records and ensure documents are properly organized.
• Respond to routine inquiries and direct questions to the appropriate department or employee.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality of company and employee information.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Professional, friendly, and customer-service-oriented demeanor.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize competing responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong attention to detail and accuracy.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential information appropriately.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to regularly use a computer, telephone, copier, and other standard office equipment.
• Ability to lift and carry office supplies and packages weighing up to approximately 25 pounds.