Front Office Receptionist / Administrative Assistant

Lasater Capital; Southlake (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Lasater Capital is seeking a Front Office Receptionist/Administrative Assistant in Southlake, TX. You will create a welcoming first impression, manage front desk activities, handle calls, mail, and basic admin tasks to keep the office running smoothly.

You will support scheduling, document handling, and coordination with various departments while maintaining confidentiality and a professional demeanor throughout the day.

Qualifications

• Greet visitors, clients, and employees in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail and deliveries.
• Maintain a clean, organized reception and common areas.
• Manage office supplies and place orders as needed.
• Provide general administrative support to various departments.

Responsibilities

• Assist with scheduling meetings and maintaining calendars.
• Coordinate conference rooms and travel arrangements as needed.
• Enter and maintain information in company systems and spreadsheets.
• Assist with employee onboarding and office-related tasks.
• Support with office events and company activities.
• Maintain confidentiality of company and employee information.

Skills

Microsoft Office

Communication

Organizational skills

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Job description

Position Summary

The Front Office Receptionist/Administrative Assistant is responsible for creating a welcoming and professional first impression for visitors, employees, and clients while providing day-to‑day administrative support to the office. This position manages front desk activities, incoming calls and correspondence, office supplies, scheduling, and other administrative tasks to help ensure the office operates efficiently.

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail, packages, and other deliveries.
• Maintain a clean, organized, and professional reception and common areas.
• Manage office supplies and place orders as needed.
• Provide general administrative and clerical support to various departments.
• Assist with scheduling meetings, maintaining calendars, and coordinating conference rooms.
• Prepare, organize, scan, copy, and file documents.
• Enter and maintain information in company systems and spreadsheets.
• Assist with employee onboarding and office-related administrative tasks.
• Coordinate office events, meetings, lunches, and other company activities as needed.
• Assist with travel arrangements, shipping, and other administrative requests.
• Maintain accurate records and ensure documents are properly organized.
• Respond to routine inquiries and direct questions to the appropriate department or employee.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality of company and employee information.

Position Summary

The Front Office Receptionist/Administrative Assistant is responsible for creating a welcoming and professional first impression for visitors, employees, and clients while providing day-to‑day administrative support to the office. This position manages front desk activities, incoming calls and correspondence, office supplies, scheduling, and other administrative tasks to help ensure the office operates efficiently.

Essential Duties & Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail, packages, and other deliveries.
• Maintain a clean, organized, and professional reception and common areas.
• Manage office supplies and place orders as needed.
• Provide general administrative and clerical support to various departments.
• Assist with scheduling meetings, maintaining calendars, and coordinating conference rooms.
• Prepare, organize, scan, copy, and file documents.
• Enter and maintain information in company systems and spreadsheets.
• Assist with employee onboarding and office-related administrative tasks.
• Coordinate office events, meetings, lunches, and other company activities as needed.
• Assist with travel arrangements, shipping, and other administrative requests.
• Maintain accurate records and ensure documents are properly organized.
• Respond to routine inquiries and direct questions to the appropriate department or employee.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality of company and employee information.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Professional, friendly, and customer-service-oriented demeanor.
• Strong organizational and time‑management skills.
• Ability to multitask and prioritize competing responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong attention to detail and accuracy.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential information appropriately.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to regularly use a computer, telephone, copier, and other standard office equipment.
• Ability to lift and carry office supplies and packages weighing up to approximately 25 pounds.