Receptionist

Ultimate Staffing; Los Angeles (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

Ultimate Staffing in Los Angeles seeks a professional receptionist to be the first point of contact for visitors, clients, and callers; responsibilities include greeting guests, answering calls, scheduling appointments, and supporting daily office tasks.

The ideal candidate is friendly, organized, and discreet, with strong communication and data-entry skills to maintain records, handle mail, process invoices when needed, and provide admin support across departments.

Qualifications

• Front desk receptionist responsibilities and professional demeanor.
• Strong customer service skills and problem-solving ability.
• Excellent verbal and written communication; ability to handle sensitive information.

Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Answer and direct incoming phone calls, take messages, and respond to inquiries.
• Schedule appointments and maintain calendars.
• Manage mail, emails, and correspondence; perform data entry and filing.
• Maintain accurate records and update company databases; prepare reports and forms as needed.
• Support daily office functions and provide administrative assistance to management and departments.

Skills

Front desk

Customer service

Communication skills

Job description

We are seeking a professional, friendly, and organized Receptionist to serve as the first point of contact for visitors, clients, and callers. The ideal candidate will provide exceptional customer service while managing front desk operations, scheduling appointments, handling administrative tasks, and supporting daily office functions.

Key Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Answer and direct incoming phone calls, take messages, and respond to inquiries.
• Schedule appointments, meetings, and maintain calendars.
• Manage incoming and outgoing mail, emails, and correspondence.
• Perform data entry, filing, scanning, and document management tasks.
• Maintain accurate records and update company databases as needed.
• Assist with preparing reports, forms, and other office documents.
• Process payments, invoices, and basic clerical duties when required.
• Maintain a clean, organized, and professional reception area.
• Provide administrative support to management and various departments.
• Handle confidential information with discretion and professionalism.

Desired Skills and Experience

Looking for a front office receptionist

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.