Receptionist

AARC Environmental; Houston (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

AARC Environmental seeks a General Administrative professional in Houston to support daily operations. You will handle phones, greet visitors, manage supplies, prepare meeting materials, document workflows, and assist with events. Strong communication, organization, and confidentiality are essential.

Minimum associate degree; Bachelor’s preferred. Proficiency in Word and Excel required. This on-site role emphasizes multitasking and proactive task management in a busy office environment.

Qualifications

• Self-motivation, highly organized and detail-oriented.
• Excellent written and verbal communication.
• Proficient in Word and Excel.
• Knowledge of office systems and procedures.
• Maintain confidentiality with all departments.

Responsibilities

• Answer and direct incoming phone calls.
• Greet and direct visitors in person and over the phone.
• Order and track office supplies; monitor budget.
• Copy and organize materials for meetings.
• Attend team and other meetings as directed.
• Maintain office supplies and closet organization.
• Distribute orders and deliveries as needed.
• Scan and electronically file documents.
• General upkeep of floors, bathrooms, kitchen, and conference room.
• Perform general admin duties as assigned.
• Assist with special events tasks such as mailings and errands.

Skills

Self-motivation

Organized

Detail-oriented

Clear communication

Microsoft Word & Excel

Office systems & procedures

Confidentiality

Education

Associate degree

Tools

Microsoft Office

Job description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

General Administrative

• Answer and direct incoming phone calls
• Greet and direct visitors and make them feel welcome, both in person and over the phone
• Order office supplies, track the office supply budget, and monitor the organization of the office supply closet
• Copying and organizing materials for meetings, as requested
• Attend team meetings and other meetings as directed
• Maintain the office supplies and office supply closet organization
• Pick up and distribute orders and order deliveries as needed
• Scan and electronically file appropriate documents as requested
• General upkeep of the office. i.e., floors, bathroom, kitchen, and conference room
• General administrative duties assigned such as filing, copying, scanning, and more as assigned
• Assist with special events tasks such as mailings, errands, and attendee tracking

Knowledge, Skills, and Abilities

• Self-motivated, highly organized, and detail-oriented.
• Communicate accurately and clearly both orally and in writing, in a pleasant telephone manner.
• Experience in Microsoft Office Suite - specifically Word and Excel.
• Knowledge of office systems and procedures.
• Maintain a high level of confidentiality with all departments

Minimum Qualifications

• Ability to read and write English.
• Minimum of Associates Degree required; Bachelors degree preferred.