Receptionist

Cantor Fitzgerald; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Cantor Fitzgerald, located in New York, seeks a proactive receptionist/administrative professional to be the first Point of contact for clients, visitors and staff. The role emphasizes a welcoming environment and supporting day-to-day office operations.

Ideal candidates bring 5+ years of relevant experience, strong communication, and exceptional organizational skills. Proficiency in Outlook and Word is required for calendar management, correspondence, and daily tasks.

Qualifications

• 5+ years of receptionist/administrative experience in a fast-paced environment.
• Proficiency in Microsoft Outlook and Microsoft Word.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.

Responsibilities

• Greet and assist clients, visitors, and employees in a professional and courteous manner.
• Manage front desk operations and maintain an organized reception area.
• Answer, screen, and direct incoming phone calls.
• Coordinate visitor registration and building access procedures.
• Schedule and coordinate conference room reservations and meeting logistics.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Assist with administrative tasks, including filing, data entry, and document preparation.
• Maintain office supplies and coordinate replenishment as needed.
• Utilize Microsoft Outlook to manage calendars, communications, and meeting requests.
• Utilize Microsoft Word to create, edit, and format business correspondence and documentation.
• Provide exceptional customer service while maintaining confidentiality and professionalism.
• Support office management and administrative teams with special projects.

Skills

Communication skills

Organizational skills

Multitasking

Professional demeanor

Tools

Microsoft Outlook

Microsoft Word

Job description

Job Description

This individual will serve as the first point of contact for clients, visitors, and employees, creating a welcoming and professional environment while supporting the day-to-day administrative operations of the office. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and proficiency in Microsoft Office applications.

Responsibilities

• Greet and assist clients, visitors, and employees in a professional and courteous manner.
• Manage front desk operations and maintain an organized reception area.
• Answer, screen, and direct incoming phone calls.
• Coordinate visitor registration and building access procedures.
• Schedule and coordinate conference room reservations and meeting logistics.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Assist with administrative and clerical tasks, including filing, data entry, and document preparation.
• Maintain office supplies and coordinate replenishment as needed.
• Utilize Microsoft Outlook to manage calendars, communications, and meeting requests.
• Utilize Microsoft Word to create, edit, and format business correspondence and documentation.
• Provide exceptional customer service while maintaining confidentiality and professionalism at all times.
• Support office management and administrative teams with special projects and other duties as assigned.

Qualifications

• 5+ years of receptionist, administrative assistant, front desk, or customer service experience preferred.
• Proficiency in Microsoft Outlook and Microsoft Word required.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional demeanor and appearance.
• Ability to work independently and collaboratively within a team environment.

Compensation

Salary range: $60,000 - $70,000