Receptionist & HR Assistant

Contech Engineered Solutions; Olde West Chester (OH); On-site; USD 35,000 - 55,000; Full time

Job summary

Contech Engineered Solutions, located in Olde West Chester, Ohio, is seeking an administrative support professional to manage front desk operations. Responsibilities include greeting visitors, managing calls, and supporting HR functions.

The ideal candidate will possess 3 years of administrative experience, strong verbal and written communication skills, and the ability to manage a multiline phone system. A commitment to professionalism and exceptional organizational skills are essential for this role.

Qualifications

• 3 years of experience in an administrative support role, with receptionist experience being a plus.
• Ability to work independently and establish priorities with limited supervision.
• A high sense of professionalism and a strong customer service orientation.

Responsibilities

• Greeting visitors in person and over the phone, answering inquiries, and directing them appropriately.
• Managing incoming calls and forwarding them to the relevant personnel or department.
• Ordering and maintaining office supplies, ensuring an organized workspace.
• Updating company directories, territory maps, and organizational charts.
• Assisting with HR candidate outreach efforts.
• Preparing and processing HR reports.
• Providing assistance for meetings and events, including vendor coordination.
• Offering support to multiple departments on assigned projects.
• Performing various clerical duties such as filing and mail distribution.

Skills

Strong verbal and written communication skills

Proficiency in managing a multiline phone system

Excellent computer skills

Detail-oriented with strong multitasking skills

Strong interpersonal and relationship management skills

Exceptional organizational skills

Education

High School Diploma or GED; Associate degree preferred

Tools

Microsoft Office suite

Job description

Role Overview

• Greeting visitors in person and over the phone, answering inquiries, and directing them appropriately.
• Managing incoming calls and forwarding them to the relevant personnel or department.
• Ordering and maintaining office supplies, ensuring an organized and well-equipped workspace.
• Updating company directories, territory maps, and organizational charts.
• Assisting with HR candidate outreach efforts.
• Preparing and processing HR reports.
• Supporting hourly job postings and following up with candidates.
• Providing assistance for meetings and events, including vendor coordination and preparation.
• Offering support to multiple departments on assigned projects.
• Performing various clerical duties such as filing, photocopying, and mail distribution.

Qualifications

• High School Diploma or GED; an Associate degree is preferred.
• 3 years of experience in an administrative support role, with receptionist experience being a plus.
• Strong verbal and written communication skills.
• Proficiency in managing a multiline phone system.
• Excellent computer skills, including experience with the Microsoft Office suite (CRM experience is helpful).
• Detail-oriented with strong multitasking and prioritization skills.
• Time management and efficient task execution.
• Commitment to accuracy in all tasks.
• Strong interpersonal and relationship management skills.
• Ability to work independently and establish priorities with limited supervision.
• A high sense of professionalism and a strong customer service orientation.
• Exceptional organizational skills.