Receptionist

Beacon Hill; Highland Park (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill is seeking an experienced temporary receptionist for a Highland Park law firm. The role focuses on presenting a polished, client-focused front desk presence while providing essential administrative support to attorneys and legal staff.

The position involves greeting clients, managing calls, coordinating meetings, handling mail and deliveries, and supporting the team with overflow tasks in a fast-paced legal setting.

Qualifications

• Professional, polished demeanor and client-service orientation.
• Ability to manage front desk activities and multi-task effectively.
• Proficiency with Outlook and Word; familiarity with MS Office Suite.

Responsibilities

• Greet clients, visitors, and vendors professionally.
• Answer, screen, and direct incoming calls.
• Manage conference room scheduling and setup; coordinate Zoom meetings.

Skills

Verbal communication

Written communication

Outlook

MS Word

Confidentiality

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Are you an experienced law firm receptionist who thrives in a professional, client-focused environment? Our client, a respected law firm in Highland Park, is seeking a polished and detail-oriented Temporary Receptionist to serve as the face of the office and provide administrative support to attorneys and legal staff.

This role is ideal for someone who enjoys interacting with clients, managing a busy front desk, and ensuring daily office operations run smoothly.

Responsibilities

• Greet clients, visitors, and vendors with professionalism and courtesy
• Answer, screen, and direct incoming phone calls
• Manage conference room scheduling, meeting setup, and cleanup
• Coordinate Zoom meetings and assist with conference room technology
• Receive, sort, scan, and distribute incoming mail, deliveries, and legal documents
• Process outgoing mail, courier requests, and FedEx shipments
• Monitor and manage shared office email communications
• Order and maintain office supplies and ensure common areas remain organized and presentable
• Support attorneys, legal assistants, paralegals, and administrative staff with overflow projects
• Assist with document preparation, scanning, filing, photocopying, and records management
• Process payments, expense requests, and other administrative transactions as needed
• Coordinate meal orders for meetings and firm events
• Assist visiting attorneys and provide general office support
• Handle special projects and perform additional administrative duties as assigned

Qualifications

Required:

• Prior experience working as a receptionist in a law firm
• Professional, polished, and client-service-oriented demeanor
• Strong verbal and written communication skills
• Proficiency in Microsoft Outlook and Microsoft Word
• Familiarity with Microsoft Office Suite
• Ability to maintain confidentiality and exercise discretion
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to prioritize competing demands

The ideal candidate is friendly, dependable, and highly organized, with the ability to remain calm and professional in a fast-paced legal environment. You take pride in creating a welcoming experience for clients while providing exceptional administrative support to the team.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you!
Beacon Hill. Employing the Future (TM)