Practice Assistant

Beacon Hill; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Beacon Hill is seeking a Practice Assistant within its Legal Operations team in Chicago. You will provide administrative support to senior associates and counsel, manage calendars, travel, billing support, matter administration, and client engagement activities.

The role emphasizes confidentiality, professionalism, and cross-functional collaboration across attorneys, assistants, and business services professionals to ensure seamless operations in a fast-paced legal environment.

Qualifications

• 3–5 years of administrative support experience.
• Prefer experience in legal, professional services, or corporate environments.
• Strong organizational and prioritization skills with ability to manage deadlines.
• Experience with calendars, travel, expense reports, billing support, or administrative operations.
• Attention to detail and accuracy; proficient proofreading.

Responsibilities

• Provide high-quality administrative support to attorneys, executive assistants, and business services professionals.
• Manage complex calendars and coordinate meetings and travel arrangements (domestic and international).
• Prepare and process expense reports, reimbursements, and attorney time entries.
• Assist with billing, matter administration, and reporting for the practice group.
• Serve as primary contact for administrative matters and navigate firm workflows.
• Coordinate meetings, events, and business development activities.
• Support CRM maintenance and client engagement initiatives.
• Maintain records and workflows using firm-approved tools.
• Handle confidential information with professionalism and discretion.
• Collaborate with colleagues to ensure seamless support coverage.

Skills

Administrative support

Calendar management

Travel coordination

MS Office proficiency

Billing support

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

CRM systems

Billing software

Workflow tools

Job description

A leading global law firm is seeking a Practice Assistant to join its Legal Operations team and provide dedicated administrative support to senior associates and counsel within a dynamic practice group. This role is ideal for a proactive administrative professional who thrives in a fast-paced, client-service-driven environment and enjoys serving as a trusted resource to attorneys and colleagues. The Practice Assistant will play a key role in supporting daily operations, managing competing priorities, and ensuring seamless administrative support for legal professionals handling complex matters.

THE ROLE:

• Partner closely with attorneys, executive assistants, and business services professionals to provide high-quality administrative support and help drive practice group operations.
• Manage complex calendars, coordinate internal and client-facing meetings, and oversee domestic and international travel arrangements, including itineraries, accommodations, and related logistics.
• Prepare and process expense reports, reimbursements, attorney time entries, and other administrative requests with a strong focus on accuracy and timeliness.
• Assist with billing support, matter administration, attorney biographies, reporting, and other practice group operational initiatives.
• Serve as a primary point of contact for attorneys on administrative matters, helping navigate resources, processes, and firm workflows.
• Coordinate meetings, events, and business development activities that support attorney and client engagement.
• Support client relationship management efforts through CRM maintenance, client gifting initiatives, and administrative support for business development programs.
• Maintain accurate records and workflows using firm-approved technology platforms and tools.
• Deliver exceptional service while handling confidential information with professionalism, judgment, and discretion.
• Collaborate with administrative colleagues to ensure seamless support coverage and operational continuity across the practice group.

YOU:

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 3-5 years of administrative support experience, preferably within legal, professional services, consulting, financial services, or another fast-paced corporate environment.
• Strong organizational and prioritization skills with the ability to manage multiple deadlines and competing priorities.
• Experience managing calendars, travel arrangements, expense reports, billing support, or other administrative operations.
• Outstanding attention to detail, proofreading skills, and commitment to producing accurate work.
• Strong proficiency with Microsoft Office Suite and experience utilizing workflow and business systems.
• Exceptional interpersonal, communication, and client service skills.
• Ability to maintain confidentiality and exercise sound judgment in a professional services environment.
• Collaborative, proactive, and growth-oriented mindset with a desire to continuously improve processes and support team success.

This organization offers a competitive compensation package, comprehensive benefits, and the opportunity to work within a highly collaborative and professional environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.