Receptionist (Temporary)

Beacon Hill; Highland Park (IL); On-site; USD 33,000 - 36,000; Full time

Job summary

Beacon Hill is seeking a temporary Receptionist in Highland Park, IL to be the face of the office, greet clients, and provide administrative support to attorneys and legal staff.

In this fast-paced environment, you will manage front desk operations, handle calls, scheduling, mail, and meetings, while maintaining confidentiality and a professional demeanor. Ideal candidates are experienced, detail-oriented, and capable of multitasking.

Qualifications

• Prior experience as a receptionist in a law firm.
• Polished, client-service oriented demeanor.
• Strong verbal and written communication skills.
• Proficiency with Outlook and Word.
• Familiarity with Microsoft Office Suite.
• Ability to maintain confidentiality and discretion.
• Excellent organizational and multitasking skills.
• Attention to detail and prioritization.

Responsibilities

• Greet clients, visitors, and vendors with professionalism.
• Answer, screen, and direct incoming calls.
• Manage conference room scheduling and setup.
• Coordinate Zoom meetings and conference room tech.
• Receive, sort, scan, and distribute mail and legal documents.
• Process outgoing mail, courier requests, and FedEx shipments.
• Monitor and manage shared office email communications.
• Order and maintain office supplies and keep areas organized.
• Support attorneys, legal staff with overflow projects.
• Assist with document preparation, scanning, filing, and records management.
• Process payments, expense requests, and other admin tasks.
• Coordinate meal orders for meetings and firm events.
• Assist visiting attorneys and provide general office support.
• Handle special projects and other duties as assigned.

Skills

Receptionist experience

Professional demeanor

Strong communication

Microsoft Outlook

Microsoft Word

Microsoft Office Suite

Confidentiality

Organizational skills

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Office Suite

Job description

Receptionist (1475302) Highland Park, Illinois

Salary: USD24 - USD26 per hour

Are you an experienced law firm receptionist who thrives in a professional, client-focused environment? Our client, a respected law firm in Highland Park, is seeking a polished and detail-oriented Temporary Receptionist to serve as the face of the office and provide administrative support to attorneys and legal staff.

This role is ideal for someone who enjoys interacting with clients, managing a busy front desk, and ensuring daily office operations run smoothly.

Responsibilities

• Greet clients, visitors, and vendors with professionalism and courtesy
• Answer, screen, and direct incoming phone calls
• Manage conference room scheduling, meeting setup, and cleanup
• Coordinate Zoom meetings and assist with conference room technology
• Receive, sort, scan, and distribute incoming mail, deliveries, and legal documents
• Process outgoing mail, courier requests, and FedEx shipments
• Monitor and manage shared office email communications
• Order and maintain office supplies and ensure common areas remain organized and presentable
• Support attorneys, legal assistants, paralegals, and administrative staff with overflow projects
• Assist with document preparation, scanning, filing, photocopying, and records management
• Process payments, expense requests, and other administrative transactions as needed
• Coordinate meal orders for meetings and firm events
• Assist visiting attorneys and provide general office support
• Handle special projects and perform additional administrative duties as assigned

Qualifications

Required:

• Prior experience working as a receptionist in a law firm
• Professional, polished, and client-service-oriented demeanor
• Strong verbal and written communication skills
• Proficiency in Microsoft Outlook and Microsoft Word
• Familiarity with Microsoft Office Suite
• Ability to maintain confidentiality and exercise discretion
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to prioritize competing demands

The ideal candidate is friendly, dependable, and highly organized, with the ability to remain calm and professional in a fast-paced legal environment. You take pride in creating a welcoming experience for clients while providing exceptional administrative support to the team.