Legal Assistant

RAJAN LEGAL PC; New Jersey; On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Paid Time Off (PTO)

Job summary

Rajan Legal PC is seeking a Full-Time Receptionist to join our Kendall Park, NJ office. You will be the first point of contact for clients, attorneys, vendors, and visitors, ensuring a professional and welcoming experience while supporting day-to-day administrative tasks.

The role is in-person, Monday–Friday, 9:00 AM–5:30 PM, with a salary range of $37,000–$52,000 annually. Business formal attire is required, and prior receptionist or legal-office experience is preferred, with Notary Public

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional, polished, and personable demeanor.
• Ability to multitask and prioritize in a fast-paced law firm environment.
• Dependable, punctual, and able to maintain consistent attendance.
• Comfortable working with Microsoft Outlook, Word, and standard office technology.
• Prior receptionist, administrative, legal, or professional office experience preferred.
• Current Notary Public commission is a plus.
• Ability to maintain strict confidentiality and exercise sound professional judgment.

Responsibilities

• Answer, screen, and route incoming telephone calls professionally.
• Greet clients, visitors, and vendors and maintain a professional reception area.
• Schedule and confirm appointments and meetings.
• Receive, sort, scan, and distribute incoming mail and deliveries.
• Prepare outgoing mail, FedEx, UPS, and courier packages.
• Assist with scanning, copying, filing, and document organization.
• Maintain conference rooms and assist with meeting coordination.
• Provide administrative support to attorneys, paralegals, and staff.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with general office operations and administrative projects as needed.
• Assist with billing as needed.

Skills

Verbal communication

Written communication

Organization

Multitasking

Punctuality

MS Outlook

MS Word

Reception experience

Notary (notary public)

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

Job description

Job Description

Job Description

Full-Time Receptionist – Law Firm

Kendall Park, NJ |

Rajan Legal PC is seeking a professional, organized, and personable Full-Time Receptionist to join our busy law firm at our Kendall Park, NJ office.

As the first point of contact for our firm, the receptionist plays an important role in creating a professional and welcoming experience for clients, attorneys, vendors, and visitors while supporting the day-to-day administrative operations of the office.

Position Details

• Full-Time, In-Person ONLY
• Monday through Friday
• 9:00 AM–5:30 PM
• Kendall Park, NJ
• Salary: $37,000–$52,000 annually, commensurate with experience
• Business formal attire required

Key Responsibilities

• Answer, screen, and route incoming telephone calls professionally
• Greet clients, visitors, and vendors and maintain a professional reception area
• Schedule and confirm appointments and meetings
• Receive, sort, scan, and distribute incoming mail and deliveries
• Prepare outgoing mail, FedEx, UPS, and courier packages
• Assist with scanning, copying, filing, and document organization
• Maintain conference rooms and assist with meeting coordination
• Provide administrative support to attorneys, paralegals, and staff
• Handle confidential and sensitive information with professionalism and discretion
• Assist with general office operations and administrative projects as needed
• Assist with billing as needed

Qualifications

• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Professional, polished, and personable demeanor
• Ability to multitask and prioritize in a fast-paced law firm environment
• Dependable, punctual, and able to maintain consistent attendance
• Comfortable working with Microsoft Outlook, Word, and standard office technology
• Prior receptionist, administrative, legal, or professional office experience preferred
• Current Notary Public commission is a plus
• Ability to maintain strict confidentiality and exercise sound professional judgment

Benefits

• Health Insurance
• 401(k)
• Paid Time Off (PTO)

We are looking for someone who takes pride in being organized, dependable, and professional and who enjoys being an integral part of a busy team. This is an excellent opportunity for a motivated individual seeking a stable, full-time position in a professional law firm environment.