Legal Receptionist

The TemPositions Group of Companies; Melville (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401(k)

Job summary

The TemPositions Group of Companies is seeking a receptionist for a busy law firm in Melville, NY. The ideal candidate is comfortable in a fast-paced environment and possesses excellent communication and computer skills.

This role offers stability and growth for someone with general office experience who wants to segue into the legal field, with opportunities to support attorneys and staff in daily operations.

Qualifications

• Candidate should have general office skills and be comfortable in a fast-paced environment.
• Strong verbal and written communication abilities.
• Proficiency with standard computer applications and office equipment.
• Ability to multitask, prioritize, and maintain confidentiality.
• Interest in transitioning into the legal field with stability and growth.

Responsibilities

• Greet and assist clients, visitors, and vendors in a professional manner.
• Answer and direct calls; take and relay messages.
• Schedule and confirm appointments for attorneys and staff.
• Process mail, scans, and distribute documents.
• Maintain office supply inventory and place orders as needed.
• Support executive administrative needs of the firm's owner, including calendar management.
• Coordinate with IT and courier services.
• Monitor and route firm emails; file documents in the case management system.

Skills

Front desk

Phone etiquette

Customer service

Administrative support

Education

High school diploma

Tools

Microsoft Office

Outlook

Job description

Our client is seeking a receptionist for their busy law firm. The ideal person must be comfortable working in a fast paced environment, have excellent communication skills along with computer skills.

This is an excellent opportunity for someone who has general office skills and is looking to segue their career into the legal field with a firm that can offer stability and growth.

Responsibilities:

• Greet and assist clients, visitors, and vendors in a professional and courteous manner
• Answer and direct incoming phone calls; take and relay accurate messages
• Schedule and confirm appointments and consultations for attorneys and staff
• Process, scan, and distribute incoming mail; prepare outgoing mail and courier deliveries
• Track and maintain inventory of office supplies; order items as needed
• Support executive administrative needs of the firm’s owner, including calendar management, personal task coordination, email management
• Coordinate with vendors, including IT management company and courier services
• Assist with general administrative duties such as document preparation, scanning, filing, and data entry
• Monitor firm email and route inquiries appropriately
• Ensure timely and organized filing of client documents in the case management system
• Maintain strict confidentiality of all client and internal firm matters

BENEFITS

We offer eligible employees competitive pay and access to a range of benefits and support programs, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Benefits are based on assignment type, schedule, length of employment, and plan eligibility requirements.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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