Law Firm Receptionist - Client-Focused Front Desk

Beacon Hill; Highland Park (IL); On-site; USD 33,000 - 36,000; Full time

Job summary

Beacon Hill is seeking a temporary Receptionist in Highland Park, IL to be the face of the office, greet clients, and provide administrative support to attorneys and legal staff.

In this fast-paced environment, you will manage front desk operations, handle calls, scheduling, mail, and meetings, while maintaining confidentiality and a professional demeanor. Ideal candidates are experienced, detail-oriented, and capable of multitasking.

Qualifications

• Prior experience as a receptionist in a law firm.
• Polished, client-service oriented demeanor.
• Strong verbal and written communication skills.
• Proficiency with Outlook and Word.
• Familiarity with Microsoft Office Suite.
• Ability to maintain confidentiality and discretion.
• Excellent organizational and multitasking skills.
• Attention to detail and prioritization.

Responsibilities

• Greet clients, visitors, and vendors with professionalism.
• Answer, screen, and direct incoming calls.
• Manage conference room scheduling and setup.
• Coordinate Zoom meetings and conference room tech.
• Receive, sort, scan, and distribute mail and legal documents.
• Process outgoing mail, courier requests, and FedEx shipments.
• Monitor and manage shared office email communications.
• Order and maintain office supplies and keep areas organized.
• Support attorneys, legal staff with overflow projects.
• Assist with document preparation, scanning, filing, and records management.
• Process payments, expense requests, and other admin tasks.
• Coordinate meal orders for meetings and firm events.
• Assist visiting attorneys and provide general office support.
• Handle special projects and other duties as assigned.

Skills

Receptionist experience

Professional demeanor

Strong communication

Microsoft Outlook

Microsoft Word

Microsoft Office Suite

Confidentiality

Organizational skills

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Office Suite

Job description

Beacon Hill is seeking a temporary Receptionist in Highland Park, IL to be the face of the office, greet clients, and provide administrative support to attorneys and legal staff.

In this fast-paced environment, you will manage front desk operations, handle calls, scheduling, mail, and meetings, while maintaining confidentiality and a professional demeanor. Ideal candidates are experienced, detail-oriented, and capable of multitasking.