Legal Executive Assistant

Beacon Hill; Chicago (IL); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill, a prestigious international law firm in Chicago, seeks a Legal Executive Assistant to support 2-3 senior litigators. This full-time role follows a hybrid schedule: four days in-office and one remote day.

You will manage calendars, travel, time entry and billing, and prepare pleadings in a fast-paced litigation environment. The ideal candidate has 5-10 years of law firm experience, strong organizational and communication skills, and an executive presence.

Qualifications

• 5-10 years of legal administrative experience in a law firm
• Litigation support experience required
• Strong state and federal e-filing experience
• Experience supporting multiple attorneys in a fast-paced practice
• Advanced MS Word Skills: formatting, editing
• Strong organizational, time-management and communication skills
• Ability to prioritize deadlines and work independently
• Experience with attorney calendar management, travel coordination, expense reports, and time entry
• Professional demeanor with strong judgment and attention to detail
• Stable work history preferred

Responsibilities

• Support attorneys through all phases of litigation, including motion practice
• Prepare, edit, format, and proofread pleadings, motions, subpoenas and other legal documents
• Handle electronic filing in state and federal courts
• Prepare witness binders, trial binders, exhibits, and deposition materials
• Organize and maintain case files and litigation documents
• Monitor docket deadlines and coordinate service of filings
• Manage attorney calendars, schedule meetings, coordinate travel, maintain availability
• Enter attorney time and assist with expense reports
• Coordinate with clients, court personnel, opposing counsel, and internal departments
• Assist with billing-related matters and day-to-day administrative support

Skills

Litigation support

E-filing

MS Word advanced

Calendar management

Billing support

Time management

Communication skills

Travel coordination

Job description

A prestigious international law firm is seeking a Legal Executive Assistant to join its Chicago office. This is a full-time opportunity supporting 2-3 senior attorneys within the litigation practice. The role is highly visible and offers the opportunity to work closely with experienced attorneys in a collaborative, professional, and team-oriented environment.

This position operates on a 35-hour work week, Monday through Friday, with hours of 8:30/9:00 AM to 5:00 PM. The role follows a hybrid schedule of four days in the office and one day remote. Compensation ranges from $75K-$100K, depending on experience.

The ideal candidate will have 5-10 years of legal administrative experience supporting litigation attorneys and possess strong organizational, communication, and project management skills. The firm is seeking someone with an executive presence who is polished, flexible, detail-oriented, and comfortable supporting busy attorneys in a fast-paced environment. Law firm experience is required.

Job Duties

• Support attorneys through all phases of litigation, including motion practice, discovery, trial preparation, and post-trial matters
• Prepare, edit, format, and proofread pleadings, motions, subpoenas, discovery requests and responses, correspondence, and other legal documents
• Handle electronic filing in both state and federal courts
• Prepare witness binders, trial binders, exhibits, and deposition materials
• Organize and maintain case files and litigation documents
• Monitor docket deadlines and coordinate service of filings
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and maintain attorney availability
• Enter attorney time and assist with expense reports
• Coordinate with clients, court personnel, opposing counsel, and internal departments
• Assist with billing-related matters and day-to-day administrative support

Qualifications

• 5-10 years of legal administrative experience in a law firm environment
• Litigation support experience required
• Strong state and federal e-filing experience
• Experience supporting multiple attorneys in a fast-paced practice
• Advanced Microsoft Word skills, including document formatting and editing
• Strong organizational, time-management, and communication skills
• Ability to prioritize competing deadlines and work independently
• Experience with attorney calendar management, travel coordination, expense reports, and time entry
• Professional demeanor with strong judgment and attention to detail
• Stable work history preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.