Receptionist

Triple A pro services; United States; Hybrid; USD 30,000 - 40,000; Full time

Job summary

A professional service company is seeking a Receptionist to greet clients and visitors, assist with directions, and perform various administrative tasks. The candidate should possess excellent written and verbal communication skills and be proficient in Microsoft Office. This role involves maintaining security, answering phones, and managing appointments to enhance office operations.

Qualifications

• Prior experience as a receptionist or in a related field is helpful.
• Must maintain a consistent, professional dress and manner.
• Experience with administrative and clerical procedures required.

Responsibilities

• Greet clients and visitors with a positive attitude.
• Assist clients in finding their way around the office.
• Answer phones and route calls appropriately.
• Maintain workplace security and visitor logs.
• Assist with administrative tasks and scheduling appointments.

Skills

Excellent written communication skills

Excellent verbal communication skills

Competency in Microsoft Office applications

Good time management skills

Education

Associate’s or bachelor’s degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.

Receptionist Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.
• Assisting clients in finding their way around the office.
• Announcing clients as necessary.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Answering phones in a professional manner, and routing calls as necessary.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Answering, forwarding, and screening phone calls.
• Sorting and distributing mail.
• Hiring, managing, and developing the junior administrative team.
• Provide excellent customer service.
• Scheduling appointments.

Receptionist Requirements:

• Associate’s or bachelor’s degree in a related field.
• Prior experience as a receptionist or in a related field.
• Consistent, professional dress, and manner.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.