Receptionist/Administrative Assistant

Career Group; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A well-known investment management firm in Los Angeles is seeking a Receptionist / Administrative Assistant. This role serves as the first point of contact for visitors and requires strong customer service skills. Responsibilities include managing reception, coordinating schedules, and supporting staff with administrative tasks. Ideal candidates should have at least 2 years of relevant experience, be detail-oriented, and proficient with Microsoft Office tools. The firm offers a dynamic work environment that values adaptability and strong communication.

Qualifications

• Minimum of 2 years in an administrative, customer service, or front‑desk role.
• Strong communication skills required.
• Ability to prioritize and work independently.

Responsibilities

• Welcome clients, guests, and vendors for a polished reception experience.
• Coordinate and maintain conference room schedules.
• Manage incoming calls and assist staff with administrative tasks.

Skills

Customer service orientation

Strong communication abilities

Detail-focused

Organizational skills

Flexible and adaptable

Microsoft Outlook

Microsoft Teams

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Our client, a well-known investment management firm, is seeking a Receptionist / Administrative Assistant to join their dynamic, fast-paced team. This individual will serve as the firm’s first point of contact for visitors, clients, and business partners. In addition to front‑desk responsibilities, the Receptionist will provide administrative assistant support to teams across the organization, contributing to smooth daily operations and a professional office environment.

Responsibilities

• Welcome clients, guests, and vendors, ensuring a warm and polished reception experience.
• Coordinate and maintain conference room schedules, including preparing rooms, organizing catering, arranging materials, and assisting with virtual meeting setup through Microsoft Teams.
• Partner with Facilities and building services to ensure kitchens, meeting rooms, and shared spaces remain stocked, orderly, and ready for use.
• Manage incoming calls by answering, screening, and directing callers in a professional and efficient manner.
• Support staff with administrative tasks, which may include preparing travel arrangements, submitting expense reports, and performing data entry across various departments.
• Maintain shared calendars and assist with scheduling responsibilities through Microsoft Outlook.

Qualifications

• Minimum of 2 years of experience in an administrative, customer service, or front‑desk role.
• Able to prioritize multiple tasks and work independently with minimal supervision.
• Customer service–oriented with strong communication abilities.
• Detail‑focused, organized, and polished in both presentation and demeanor.
• Flexible and adaptable to the evolving needs of the firm.
• Strong skills in Microsoft Outlook and Microsoft Teams; familiarity with Word and Excel.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.