Reception & Office Services Specialist

Opensity Solutions; Chicago (IL); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Chicago, IL is seeking an Office Services Associate to be a visible contact for employees, clients and visitors. This onsite role supports daily office operations and delivers high-level customer service in a professional environment.

Responsibilities include managing reception, conference room bookings, catering, security coordination, supplies procurement, and event support. Ideal candidates have 1+ year in office services and a High School Diploma, with MS Office

Qualifications

• 1+ year of experience in customer service, administrative support, hospitality, facilities, or office services preferred.
• Experience in a corporate, professional services, or client-facing environment is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Oversee daily office services and facilities operations, coordinating with building management, security, engineering, and vendors.
• Deliver an exceptional visitor experience by managing reception, visitor coordination, parking validation, and access procedures.
• Manage conference room and workspace reservations, resolve scheduling conflicts, and coordinate external meeting space as needed.
• Coordinate all catering activities, including ordering, vendor communication, event setup, and budget adherence.

Skills

Customer service

Administrative support

Hospitality

Office services

Education

High School Diploma

Tools

MS Office

Job description

Opensity Solutions in Chicago, IL is seeking an Office Services Associate to be a visible contact for employees, clients and visitors. This onsite role supports daily office operations and delivers high-level customer service in a professional environment.

Responsibilities include managing reception, conference room bookings, catering, security coordination, supplies procurement, and event support. Ideal candidates have 1+ year in office services and a High School Diploma, with MS Office