On‑Site Office Services & Reception Specialist

Opensity Solutions; Philadelphia (Philadelphia County); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Service Specialist to provide high-quality on-site administrative and operational support in a client office environment. You will handle mail, copy/print production, reception, hospitality, and facilities tasks while representing Opensity Solutions with professionalism.

The role emphasizes exceptional customer service, multitasking, and effective communication in a fast-paced setting.

Qualifications

• 1+ year of experience in customer service, administrative support, hospitality, facilities, or office services preferred.
• Experience in a corporate, professional services, or client-facing environment is a plus.
• Ability to lift or move up to 40 lbs as needed.
• Basic proficiency with office equipment and Microsoft Office applications preferred.

Responsibilities

• Mail Services: Sort, meter, distribute, and track mail and accountable packages; ensure accurate handling and timely delivery.
• Copy, Print & Production: Complete copy/print/scan requests with quality control and on-time delivery.
• Reception & Client Interaction: Answer calls, greet visitors, and provide professional customer service.
• Hospitality Services: Set up and maintain conference rooms and common areas; manage supplies.
• Facilities & Office Support: Assist with office moves and maintenance issues; keep shared spaces clean and organized.

Skills

Customer service

Multitasking

Attention to detail

Communication

Microsoft Office

Problem solving

Teamwork

Tools

Microsoft Office

Job description

Opensity Solutions is seeking a Service Specialist to provide high-quality on-site administrative and operational support in a client office environment. You will handle mail, copy/print production, reception, hospitality, and facilities tasks while representing Opensity Solutions with professionalism.

The role emphasizes exceptional customer service, multitasking, and effective communication in a fast-paced setting.