Facilities & Office Services Associate

Forrest Solutions LLC; Chicago (IL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Office Services Associate to deliver integrated workplace services across client environments, including mail, copy, reception, hospitality, and general facilities support. The role ensures a clean, organized, and professional office experience for employees and visitors.

You will support mail, print, and copy tasks, greet visitors, manage conference rooms and kitchens, and assist with small moves and reconfigurations, while maintaining high service standards and

Qualifications

• High school diploma or equivalent required.
• 1+ year experience in workplace services, facilities support, hospitality, reception, mail services, or related roles preferred.
• Basic proficiency with office equipment and familiarity with workplace service systems or ticketing platforms.

Responsibilities

• Sort, meter, distribute, and track mail and packages.
• Produce copy, print, and scan services per instructions.
• Answer calls and route to appropriate personnel with professional service.
• Greet and announce visitors with proper check-in procedures.
• Coordinate and maintain conference rooms, kitchens, and common areas.
• Inspect and refresh meeting spaces and reset rooms after use.
• Manage kitchen and pantry inventory and replenishments.
• Support floor operations and basic maintenance tasks.
• Assist with general facilities tasks including moves and reconfigurations.
• Coordinate with internal teams and client contacts on facility needs.
• Ensure cleanliness and safety in workplace service areas.
• Contribute to continuous improvement of workplace services.

Skills

Customer service

Multitasking

Attention to detail

Office operations

Communication

Independence

Professional demeanor

Equipment familiarity

Confidentiality

Education

High school diploma or equivalent

Tools

Printers/copiers/scanners

Job description

Opensity Solutions is seeking an Office Services Associate to deliver integrated workplace services across client environments, including mail, copy, reception, hospitality, and general facilities support. The role ensures a clean, organized, and professional office experience for employees and visitors.

You will support mail, print, and copy tasks, greet visitors, manage conference rooms and kitchens, and assist with small moves and reconfigurations, while maintaining high service standards and