Reception / Administrative Assistant

BlueShark; Fresno (CA); On-site; Full time

Job summary

A diverse service company is seeking a star receptionist in California. The successful candidate will manage incoming calls, handle mail processing, and provide administrative support. Strong communication skills and a friendly demeanor are essential. Candidates with 1-2 years of administrative experience and proficiency in MS Office applications are encouraged to apply. This role offers a competitive salary and opportunities to work independently in a professional environment.

Qualifications

• 1-2 years experience working in an administrative capacity and supporting a team.
• Ability to work independently and take initiative.
• Excellent communication and interpersonal skills.

Responsibilities

• Answering and directing incoming phone calls.
• Processing incoming and outgoing mail.
• Providing administrative support including client correspondence.

Skills

Customer service skills

Proficiency in MS Word

Proficiency in Excel

Proficiency in PowerPoint

Ability to take initiative

Job description

Our client, one of the world's most diverse service companies, is currently looking for a star receptionist to join their team. A competitive salary is offered to the successful candidate. Duties include answering phones, distributing mail, and general office tasks including faxing, filing and photocopying. Excellent communication skills and professional demeanour required.

Responsibilities

• Telephone switchboard – answering and directing any incoming phone calls.
• Processing incoming & outgoing mail and couriers.
• Branch accounting functions – A/R and A/P.
• Providing administrative support including client correspondence, mail‑outs, special project or event coordination.
• Maintenance of all office equipment and tenant office issues (as well as arranging for any repairs, IT support etc).
• Management of branch filing system and creation/maintenance/coordination of customer files and contracts.
• Ordering of stationery & office supplies.

Required Qualifications

• Excellent customer service skills; friendly and professional.
• Proficiency in MS Word, Excel, PowerPoint and other new software applications is required.
• 1-2 years experience working in an administrative capacity and supporting a team.
• Ability to work independently and take initiative is a must, ability to troubleshoot issues with minimal supervision.