Receptionist

Topaz Fiscal Services LLC; Shreveport (LA); On-site; USD 30,000 - 42,000; Full time

Job summary

Topaz Fiscal Services LLC is seeking a Receptionist to greet clients and visitors, route inquiries, and support daily administrative tasks. The role focuses on professional communication, accurate information handling, and teamwork to keep the front office running smoothly.

Ideal candidates will have strong written and verbal communication, proficiency in Word/Excel/Outlook, and solid time-management skills to manage multiple tasks in a busy office environment.

Qualifications

• Excellent written and verbal communication skills.
• Good time management and organizational abilities.
• Able to contribute positively as part of a team while handling administrative tasks.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in navigating the office and directing them appropriately.
• Announce clients as needed and route calls to the correct person.
• Answer phones professionally, take messages, and screen calls.
• Perform general administrative tasks including copying, scanning, and filing.
• Sort and distribute mail and assist colleagues with tasks as required.
• Schedule appointments and coordinate travel arrangements when necessary.

Skills

Communication skills

Time management

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position Summary:

We are looking for a Receptionist to be responsible for greeting clients and visitors to our facility. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel.

Receptionist Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.
• Assisting clients in finding their way around the office.
• Announcing clients as necessary.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
• Answering phones in a professional manner, and routing calls as necessary.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Answering, forwarding, and screening phone calls.
• Sorting and distributing mail.
• Provide excellent customer service.
• Scheduling appointments.

Receptionist Requirements:

• Prior experience as a receptionist or in related field is required.
• Consistent, professional dress and manner.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.