Office Assistant/Receptionist

Jobsultant Solutions; Illinois City (IL); Hybrid; USD 30,000 - 45,000; Full time

Job summary

A dynamic administrative services company is seeking an Office Assistant/Receptionist to help organize and manage daily operations. Responsibilities include answering phones, scheduling, maintaining records, and resolving operational issues. Applicants should have proven experience in an administrative role and strong organizational skills. This position offers a blend of remote and on-site work, valuing diligence and professionalism.

Qualifications

• Previous experience as an office assistant or similar role is preferred.
• Strong attention to detail and discretion required.
• Ability to multitask and work diligently.

Responsibilities

• Organize office and assist associates to optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and maintain accurate records of information.
• Schedule and plan meetings and appointments.
• Monitor supply levels and manage shortages.
• Resolve operational issues and respond to requests.
• Coordinate with departments for compliance.
• Maintain relationships with vendors, customers, and colleagues.
• Answer the office phone.

Skills

Office management procedures

Organizational skills

Time management skills

Problem solving skills

Basic computer skills

Working knowledge of office equipment

Job description

Office Assistant/Receptionist

We are looking for a competent office assistant/receptionist to assist in the organization and running of the daily administrative operations of the company. Answering the company telephone at all times. Ideally working from home and office.

This candidate must be hardworking, professional and able to perform a variety of office support tasks and work diligently.

This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize the office and assist associates in a manner that optimizes procedures.
• Sort and distribute communications in a timely manner.
• Create and maintain records ensuring accuracy and validity of information.
• Schedule and plan meetings and appointments.
• Monitor supply levels and manage supply shortages.
• Resolve office operational issues and respond to requests or problems.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with vendors, customers, and colleagues.
• Answer the office phone.

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role.
• Basic computer skills.
• Working knowledge of office equipment.
• Thorough knowledge of office management procedures.
• Excellent organizational and time management skills.
• Analytical skills and problem solving skills.