Real Estate Office & Systems Coordinator

Happy Florida Homes Realty and Property Management; Spring Hill (FL); On-site; USD 21,000 - 28,000; Full time

Job summary

Happy Florida Homes Realty and Property Management in Spring Hill, FL is seeking a Real Estate Administrative Assistant to act as the operational backbone of the office, handling front-desk duties, paperwork, and cross-team coordination.

You’ll open and close the office, answer phones, respond to texts and emails, organize calendars, and support brokerage, sales, and property management. Proficiency with Microsoft Office, CRM software, and AI tools is valued.

Qualifications

• Excellent written and verbal communication required.
• Proficient in Microsoft Office and CRM software.
• Tech-savvy and comfortable using AI tools.
• Highly organized with strong attention to detail.
• Reliable with strong follow-through.
• Able to manage multiple priorities across brokerage, sales, and property management.

Responsibilities

• Open and close the office daily, keeping it tidy and presentable.
• Answer phones, respond to texts and emails, and follow up with clients and vendors.
• Document and build out internal systems and checklists.
• Coordinate calendars across the team.
• Support operations across brokerage, sales, and property management.
• Use AI tools and modern software to streamline daily tasks.
• Fill out all paperwork and file in the customer database to assist the real estate team in closing deals.
• Notify transaction participants when a deadline is approaching.
• Schedule necessary appointments with all parties, including open houses and the final walkthrough.
• Generate status reports for the team on a regular basis to prioritize targets.
• Arrange open houses and other events to spread brand awareness.
• Continue to build skills by attending educational events.

Skills

Written & Verbal Skills

Highly organized

Reliability

Cross-department coordination

Tools

Microsoft Office

CRM software

AI tools

Job description

Happy Florida Homes Realty and Property Management in Spring Hill, FL is seeking a Real Estate Administrative Assistant to act as the operational backbone of the office, handling front-desk duties, paperwork, and cross-team coordination.

You’ll open and close the office, answer phones, respond to texts and emails, organize calendars, and support brokerage, sales, and property management. Proficiency with Microsoft Office, CRM software, and AI tools is valued.