Real Estate Administrative Assistant

Happy Florida Homes Realty and Property Management; Spring Hill (FL); On-site; USD 21,000 - 28,000; Full time

Job summary

Happy Florida Homes Realty and Property Management in Spring Hill, FL is seeking a Real Estate Administrative Assistant to act as the operational backbone of the office, handling front-desk duties, paperwork, and cross-team coordination.

You’ll open and close the office, answer phones, respond to texts and emails, organize calendars, and support brokerage, sales, and property management. Proficiency with Microsoft Office, CRM software, and AI tools is valued.

Qualifications

• Excellent written and verbal communication required.
• Proficient in Microsoft Office and CRM software.
• Tech-savvy and comfortable using AI tools.
• Highly organized with strong attention to detail.
• Reliable with strong follow-through.
• Able to manage multiple priorities across brokerage, sales, and property management.

Responsibilities

• Open and close the office daily, keeping it tidy and presentable.
• Answer phones, respond to texts and emails, and follow up with clients and vendors.
• Document and build out internal systems and checklists.
• Coordinate calendars across the team.
• Support operations across brokerage, sales, and property management.
• Use AI tools and modern software to streamline daily tasks.
• Fill out all paperwork and file in the customer database to assist the real estate team in closing deals.
• Notify transaction participants when a deadline is approaching.
• Schedule necessary appointments with all parties, including open houses and the final walkthrough.
• Generate status reports for the team on a regular basis to prioritize targets.
• Arrange open houses and other events to spread brand awareness.
• Continue to build skills by attending educational events.

Skills

Written & Verbal Skills

Highly organized

Reliability

Cross-department coordination

Tools

Microsoft Office

CRM software

AI tools

Job description

Real Estate Administrative Assistant

Happy Florida Homes Realty and Property Management Spring Hill, Florida, United States

About this position

We're Happy Florida Homes Realty, a growing independent brokerage and property management company serving Hernando County and the Spring Hill area. We're looking for a highly capable Real Estate Office Assistant to be the operational backbone of our office.

You'll open and close the office daily, keep it tidy and presentable, and serve as the first point of contact by answering phones, responding to inbound texts and emails, and following up promptly with clients, agents, and vendor partners. You'll document and build out our internal systems and checklists, draft paperwork, and coordinate calendars across the team. This role supports all three sides of our business: the brokerage, the sales team, and property management.

We're looking for someone highly organized, dependable, and tech‑savvy, comfortable working with AI tools and modern software to keep operations efficient. Real estate experience is a plus but not required. What matters most is reliability, follow‑through, and a willingness to learn our systems. As we grow and scale as a brokerage, the opportunities for growth in this position will grow right alongside it. This is a chance to build something with us early on.

Compensation

$15 - $20 hourly

Responsibilities

• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
• Notify transaction participants when a deadline is approaching
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
• Arrange for open houses and other community events to locally spread brand awareness
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Open and close the office daily; maintain a clean, presentable workspace
• Answer phones and respond promptly to inbound texts and emails
• Document internal systems and build out checklists
• Coordinate calendars across the team
• Support operations across brokerage, sales, and property management
• Use AI tools and modern software to streamline daily tasks

Qualifications

• Great written and verbal skills
• Has knowledge of Microsoft Office and customer relationship management software
• Tech‑savvy and comfortable using AI tools
• Highly organized with strong attention to detail
• Reliable and dependable, with strong follow‑through
• Comfortable managing multiple priorities across departments (brokerage, sales, property management)

About Company

About Happy Florida Homes Realty & Property Management

Happy Florida Homes Realty & Property Management is a growing, education-driven real estate brokerage serving Hernando County and surrounding areas. We believe in doing business with integrity, transparency, and long-term thinking, putting clients’ interests first and avoiding high-pressure or commission-driven tactics.

Our brokerage is committed to continuous improvement through ongoing training, industry education, and proven systems. We operate across multiple MLS boards to provide maximum exposure for our sellers and deliver a high-level client experience rooted in clear communication, organization, and accountability. Clients receive consistent updates and guidance throughout the process so they feel informed and confident from start to finish.

As we continue to grow, we are building scalable systems, strong internal operations, and a team‑first culture focused on professionalism, ethics, and sustainable success.

Salary Information

$15 - $20Hourly Wage