Real Estate Office Administrator & Front Desk Lead

HomeServices of America; Timonium (MD); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

HSA

Dental insurance

Vision insurance

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Job summary

HomeServices of America is seeking an Administrative Assistant under the guidance of a Manager to perform a variety of complex and routine duties, ensuring efficient operation of the office’s practices and procedures. You will be the first point of contact with guests, presenting a friendly and professional demeanor.

The role requires a minimum high school diploma and 2+ years of administrative experience in a real estate sales office.

Qualifications

• Minimum high school diploma or the equivalent. Secondary education preferred.
• 2+ years of administrative experience preferably in a real estate sales office.
• Extensive working knowledge of MS Office (Word, Outlook, Excel, Publisher, etc.).
• Experience with Social Media platforms and design tools (Canva, iDesign).
• Excellent interpersonal and verbal/written communications skills; ability to handle diverse personalities.

Responsibilities

• Keeps records of listings, sales, settlements and broker agreements; updates compensation on listings.
• Maintains office equipment and supplies; coordinates repairs and maintenance.
• Ensures front desk coverage and manages calls; drafts letters and emails; maintains files.
• Assists with new and transfer agent paperwork, licensing and onboarding; coordinates with Licensing Department.
• Assists in orienting Sales Associates; communicates office policies; supports agents with computer issues; tracks MLS listings.
• Performs additional duties as assigned.

Skills

Interpersonal skills

Verbal/written communications

Ability to work with different heads

Social media familiarity

Education

High school diploma

Tools

MS Office (Word, Outlook, Excel, Publisher)

Canva

iDesign

Job description

HomeServices of America is seeking an Administrative Assistant under the guidance of a Manager to perform a variety of complex and routine duties, ensuring efficient operation of the office’s practices and procedures. You will be the first point of contact with guests, presenting a friendly and professional demeanor.

The role requires a minimum high school diploma and 2+ years of administrative experience in a real estate sales office.