Real Estate Administrative Assistant

WizeHire, Inc; Spring Hill (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Happy Florida Homes Realty in Hernando County (Spring Hill) seeks a reliable Real Estate Office Assistant to serve as the backbone of daily operations, greeting clients, answering calls, texts, and emails, and keeping the office organized.

You will build out internal systems, draft paperwork, manage calendars, and coordinate with the brokerage, sales team, and property management. AI tools and modern software experience helps, real estate background a plus but not required.

Qualifications

• Highly organized and dependable with strong follow-through.
• Able to draft paperwork and manage calendars.
• Comfortable with AI tools and modern software.
• Real estate experience is a plus but not required.

Responsibilities

• Open and close the office daily and keep it tidy.
• Answer phones and respond to texts and emails.
• Coordinate calendars across the team.
• Draft paperwork and maintain internal systems and checklists.
• Support brokerage, sales team, and property management.

Skills

Organization

Communication

Tech-savviness

Reliability

Tools

CRM systems

AI tools

Office software

Job description

We're Happy Florida Homes Realty, a growing independent brokerage and property management company serving Hernando County and the Spring Hill area. We're looking for a highly capable Real Estate Office Assistant to be the operational backbone of our office.

You'll open and close the office daily, keep it tidy and presentable, and serve as the first point of contact by answering phones, responding to inbound texts and emails, and following up promptly with clients, agents, and vendor partners. You'll document and build out our internal systems and checklists, draft paperwork, and coordinate calendars across the team. This role supports all three sides of our business: the brokerage, the sales team, and property management.

We're looking for someone highly organized, dependable, and tech-savvy, comfortable working with AI tools and modern software to keep operations efficient. Real estate experience is a plus but not required. What matters most is reliability, follow-through, and a willingness to learn our systems. As we grow and scale as a brokerage, the opportunities for growth in this position will grow right alongside it. This is a chance to build something with us early on.