Real Estate Administrative Assistant

Davis Realtors; East Brunswick Township (NJ); On-site; USD 22,000 - 34,000; Part time

Job summary

Davis Realty Group in East Brunswick, NJ is seeking an Administrative Assistant to support brokerage leadership and a team of real estate professionals. The role covers transaction administration, document management, and office coordination across commercial and residential divisions.

The ideal candidate is organized, proactive, and capable of managing multiple tasks in a professional office environment. Real estate experience or NJ license is a plus but not required.

Qualifications

• Excellent organizational skills and strong attention to detail.
• Professional written and verbal communication skills.
• Ability to prioritize assignments, manage multiple responsibilities, and meet deadlines.
• Strong computer skills, including proficiency with Google Workspace and general office applications.
• Prior administrative or executive assistant experience preferred.
• Experience with ZipForms, Authentisign, MLS platforms, and real estate transaction management systems is a plus.

Responsibilities

• Provide daily administrative and operational support to brokerage leadership and real estate agents.
• Review residential transaction files for completeness and ensure compliance with procedures.
• Assist with administrative coordination of active commercial and residential transactions.
• Organize and maintain digital records including transaction files, listings, and marketing materials.
• Prepare and distribute documents for electronic signature and monitor completion.

Skills

Organizational skills

Attention to detail

Communication skills

Prior administrative experience

Google Workspace

Multitasking

Willingness to learn new software

Real estate brokerage experience

Education

Active New Jersey real estate license (preferred)

Tools

ZipForms

Authentisign

MLS platforms

Real estate transaction management systems

Job description

Davis Realty Group, an established and growing commercial and residential real estate brokerage in East Brunswick, NJ, is seeking a highly organized, detail-oriented, and professional Administrative Assistant to support brokerage leadership and our team of real estate professionals.

This position involves a combination of transaction administration, document management, office coordination, and general administrative support across our commercial and residential divisions.

We are looking for a dependable, proactive individual who takes initiative, can manage multiple responsibilities, and enjoys working in a professional, collaborative office environment.

Prior real estate experience and familiarity with real estate transaction platforms are preferred, but not required. An active New Jersey real estate license is a plus.

Responsibilities

• Provide daily administrative and operational support to brokerage leadership and real estate agents.
• Review residential transaction files for completeness, identify missing documentation, and follow up to ensure compliance with brokerage procedures.
• Assist with the administrative coordination of active commercial and residential real estate transactions.
• Organize and maintain digital records, including transaction files, listings, property information, offering memorandums, and marketing materials.
• Prepare and distribute documents for electronic signature and monitor their completion.
• Assist brokerage leadership with correspondence, research, scheduling, follow-up, and transaction-related administrative tasks.
• Coordinate appointments, property showings, meetings, and calendar invitations.
• Maintain accurate, organized, and readily accessible property and listing information.
• Answer incoming telephone calls, greet visitors, and provide professional front-office coverage.
• Coordinate with marketing staff to ensure accurate property information and timely preparation of listing materials.
• Provide general administrative assistance to the brokerage's real estate professionals.
• Handle confidential client, agent, transaction, and company information with discretion.
• Perform additional administrative and office responsibilities as needed.

Qualifications

• Excellent organizational skills and strong attention to detail.
• Professional written and verbal communication skills.
• Ability to prioritize assignments, manage multiple responsibilities, and meet deadlines.
• Strong computer skills, including proficiency with Google Workspace and general office applications.
• Ability to learn new software, technology platforms, and administrative procedures.
• Prior administrative or executive assistant experience preferred.
• Experience in a real estate brokerage or related professional office environment is a plus.
• Familiarity with ZipForms, Authentisign, MLS platforms, and real estate transaction management systems is a plus.
• Active New Jersey real estate license preferred but not required.
• Dependable, professional, responsive, and capable of working independently.
• Strong interpersonal skills and a willingness to assist multiple members of a team.

Ideal Candidate

The ideal candidate is a highly organized, resourceful, and proactive professional who enjoys keeping an office running efficiently. This individual should be comfortable managing competing priorities, following through on assignments, and taking ownership of routine administrative responsibilities.

The position requires someone who can develop a strong working knowledge of the brokerage's properties, transactions, systems, and procedures and become a reliable resource for both brokerage leadership and our agents.

Schedule: Part-time, Monday–Friday, 9:00 AM–1:00 PM

• Work Location: In person, East Brunswick, NJ