Executive Assistant

Brown Harris Stevens Residential Sales, LLC; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Paid time off

Job summary

A leading real estate firm in New York City is seeking an experienced Executive Assistant to support a top broker. The ideal candidate will have over 5 years of experience in fast-paced real estate environments and possess strong organizational skills. Responsibilities include managing emails, providing administrative support, and handling confidential information. This position offers a competitive salary range and benefits.

Qualifications

• 5+ years of experience as an executive assistant or similar role.
• Experience in a fast-paced real estate environment.
• Strong attention to detail and accuracy.

Responsibilities

• Manage and prioritize incoming emails via Outlook.
• Provide administrative support to Louise including calendar management.
• Prepare and edit documents such as REBNY Financial Statements.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Proficiency with technology

Problem-solving

Education

New York Real Estate License

Tools

Microsoft Office Suite

Box.com

Monday.com

Cloze

Job description

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.

As Executive Assistant, you will:

· Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise.

· Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.

· Assist in the preparation and organization of meetings and client reports.

· Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.

· Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.

· Collaborate with various teams members to facilitate cross-functional communication and deal flow.

· Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.

· Handle confidential and sensitive information with discretion.

· Occasionally travel to various Manhattan locations as needed.

Requirements:

· 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.

· Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions.

· Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze).

· Strong organizational and time management skills.

· Proven problem-solving skills and excellent verbal/written communication skills.

· Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively.

· Proactive work attitude.

· New York Real Estate License.

This role provides healthcare, dental, vision, and paid time off.

Hours are 9:00am-6:00pm

The salary range for this role is $90,000-$100,000

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.