Administrative Assistant - Midtown, NYC

Compass International Holdings; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Compass International Holdings in Midtown Manhattan is seeking an Administrative Assistant to support agents and staff in a fast-paced luxury real estate brokerage. This full-time, in-office role involves transaction coordination, scheduling, event planning, reporting, and daily office operations from 9:30 am to 5:30 pm, Monday through Friday.

The ideal candidate will be proactive, detail-oriented, and capable of thriving in a collaborative environment while delivering exceptional client service

Qualifications

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer centric business environment with administrative duties.
• Proficiency in Google Suite.
• Excellent interpersonal skills both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift up to 20 lbs.

Responsibilities

• Coordinate and process rental deal transactions, ensuring documentation accuracy and compliance with company policies.
• Track deal progress, maintain transaction records, and collaborate with brokers and internal departments.
• Prepare, maintain, and distribute various reports from multiple sources.
• Generate and distribute market reports by collecting and organizing market data.
• Plan, organize, and support office events, meetings, and client functions.

Skills

Organizational skills

Interpersonal skills

Time management

Communication

Education

Bachelor's degree or equivalent

Tools

Google Suite

Job description

We're looking for a highly organized, service-minded Administrative Assistant to join our luxury real estate brokerage in Midtown Manhattan. This is a full-time, in-office role that is ideal for someone who enjoys supporting others, building relationships, and helping a busy office operate seamlessly. You'll play a key role in supporting agents and staff through transaction coordination, scheduling, event planning, reporting, and day-to-day office operations. If you're proactive, detail-oriented, and thrive in a fast-paced, collaborative environment, we'd love to hear from you. The work schedule is Monday to Friday from 9:30 am to 5:30 pm. Join a team where your contributions are valued, your work makes an impact, and no two days are the same.

Duties include but are not limited to:

• Coordinate and process rental deal transactions, ensuring accurate documentation, timely data entry, and compliance with company policies and procedures.
• Track deal progress, maintain transaction records, and collaborate with brokers, , and internal departments to facilitate successful deal completion.
• Prepare, maintain, and distribute various reports by compiling data from multiple sources.
• Generate and distribute market reports by collecting, verifying, and organizing market and property information.
• Preparation of weekly post office bulk mailings for agents.
• Plan, organize, and support office events, meetings, and client functions by managing logistics, schedules, vendor communications, and attendee coordination.
• Manage calendars and coordinate meetings, appointments, and conference room reservations for agents, clients & staff. Prioritize scheduling requests, resolve conflicts, and ensure efficient use of time and resources.
• Provide comprehensive administrative and operational support through transaction management, reporting, event coordination, bulk mail processing, and scheduling activities, ensuring efficient workflows, accurate documentation, and exceptional internal and external client service.

Job Requirements:

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer centric business environment with administrative duties.
• Proficiency in Google Suite.
• Excellent interpersonal skills both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).