Administrative Assistant

Service Specialists Ltd; Madison (MS); On-site; USD 30,000 - 42,000; Full time

Job summary

Service Specialists recruiting agency is partnering with a real estate firm in Madison, seeking an organized and dependable Administrative Assistant to support its team of brokers and agents. This role will provide day-to-day administrative support to help keep transactions moving, communication organized, and office operations running smoothly.

The ideal candidate is detail-oriented, professional, and comfortable managing multiple tasks in a fast-paced environment.

Qualifications

• Administrative experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and comfortable working with a small team.
• Real estate experience is a plus but not required.

Responsibilities

• Provide administrative and clerical support to commercial real estate brokers and agents.
• Manage scheduling, coordinate meetings, and assist with calendar management.
• Answer phone calls, respond to emails, and communicate professionally with clients and other real estate professionals.
• Prepare, organize, and send contracts, offers, and other transaction-related documents.
• Assist with general office tasks, data entry, filing, and document management.
• Help keep transactions organized and ensure important paperwork and communications are handled in a timely manner.
• Provide additional administrative support as needed.

Skills

Administrative support

Organizational skills

Communication skills

MS Office

Multi-tasking

Team player

Real estate knowledge

Tools

Microsoft Office

Job description

Service Specialists recruiting agency is partnering with a real estate firm in Madison, seeking an organized and dependable Administrative Assistant to support its team of brokers and agents. This role will provide day-to-day administrative support to help keep transactions moving, communication organized, and office operations running smoothly.

The ideal candidate is detail-oriented, professional, and comfortable managing multiple tasks in a fast-paced environment. This is a great opportunity for someone who enjoys staying organized, supporting a team, and helping keep things moving behind the scenes.

Responsibilities

• Provide administrative and clerical support to commercial real estate brokers and agents.
• Manage scheduling, coordinate meetings, and assist with calendar management.
• Answer phone calls, respond to emails, and communicate professionally with clients and other real estate professionals.
• Prepare, organize, and send contracts, offers, and other transaction-related documents.
• Assist with general office tasks, data entry, filing, and document management.
• Help keep transactions organized and ensure important paperwork and communications are handled in a timely manner.
• Provide additional administrative support as needed.

Qualifications

• Previous administrative, clerical, or office support experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and comfortable working with a small team.
• Real estate experience is a plus but not required.

Ideal Candidate

The ideal candidate is proactive, organized, and willing to jump in wherever needed to support the team. They take pride in keeping things in order, communicating effectively, and making sure the details are handled so brokers and agents can focus on their clients and transactions.