Real Estate Administrative Assistant

GoldSun Associates; California; On-site; USD 36,000 - 58,000; Full time

Job summary

GoldSun Associates is a Real Estate Management company seeking an Administrative Assistant to support daily operations in a busy office.

You will manage filing, invoicing, supplies, and mail, while ensuring confidentiality and accuracy. The role may include Day Porter duties. A dependable, detail-oriented candidate with strong communication skills is ideal.

Qualifications

• 4+ years of office administrative experience.
• Strong written and verbal communication skills.
• Typing 40+ WPM with scanning/printing skills.
• Confidential handling of personal data and privacy awareness.
• Experience with invoices and e-filing.
• Familiarity with AI tools like ChatGPT or Claude.

Responsibilities

• Keep the office running by managing filing, e-filing and records.
• Own the ordering process end-to-end; research, place orders, confirm delivery, handle returns.
• Be the first line on incoming mail and routing.
• Maintain clean, organized shared spaces and storage areas.
• Step in as Day Porter or parking attendant when needed.

Skills

Office Admin

Multitasking

Data organization

Privacy & security

Invoices handling

Typing 40+ WPM

E-filing

Communication skills

AI tools familiarity

Tools

Microsoft Office

Excel

Appfolio

Job description

Job Description

Are you someone who thrives on keeping a busy office running smoothly juggling filing, invoices, supply orders, and deadlines without missing a beat? Are you a dependable, no-excuses professional who’s ready to pitch in wherever needed? Are you motivated by knowing your work, big or small, directly supports the smooth operation and success of the properties we serve? If so, we’d love for you to bring your administrative skills to the GoldSun Associates team.

GoldSun Associates is a management company that keeps our properties running smoothly for the owners, tenants, and vendors who depend on us every day. We are looking for a full-time Administrative Assistant who takes pride in the details, being dependable, organized, and ready to be the backbone of our office.

Job duties

• Keep the office running behind the scenes by managing filing, e-filing, and records so nothing falls through the cracks
• Own the ordering process end-to-end: researching and placing online or phone orders, following up to confirm delivery and handling any returns
• Be the first line on incoming mail, sorting and routing it where it needs to go
• Keep shared spaces, supply and storage rooms, clean, organized, and easy for the team to use
• Get hands-on exposure to the property side of the business too, stepping in as Day Porter or parking attendant when needed

Qualifications

• Polished, professional presence and strong written and verbal communication skills
• Comfortable using AI tools like ChatGPT and Claude to work smarter and faster
• Strong working knowledge of Microsoft Office and Excel; experience with Appfolio a plus
• A researcher’s mindset comfortable gathering, organizing, and making sense of data
• A natural multitasker who stays organized, on time, and solutions-focused
• Skilled with e-filing and confident handling invoices, from categorizing to filing accurately
• Typing speed of 40+ WPM, with solid scanning and printing skills
• A minimum of 4 years office administrative experience
• Experience handling personal data files with strict confidentiality, and a clear understanding of privacy and security best practices

Company Description

Real Estate Management company

Real Estate Management company