Administrative Assistant

Arsenault; Dallas (TX); Hybrid; USD 42,000 - 70,000; Full time

Job summary

A growing real estate firm in Dallas is seeking dynamic Executive and Administrative Assistants to support day-to-day operations. This role involves coordinating communications, managing schedules, and assisting with critical deliverables. Candidates should have at least 2 years of experience in a similar role, excellent organizational skills, and the ability to work across various professions. This is a unique opportunity with full-time and part-time schedules available in remote, hybrid, or in-person settings.

Qualifications

• Minimum of 2 years of experience as an Executive Assistant or administrative support.
• Strong organizational and time management skills are essential.
• Uphold a strict level of confidentiality in all tasks.
• Exceptional interpersonal and communication skills required.
• Self-starter with proactive problem-solving.
• Familiarity with CRM software and real estate workflows is a plus.

Responsibilities

• Coordinate executive communications and manage scheduling.
• Assist executives in completing critical deliverables.
• Support internal teams and assist in task management.
• Provide operational support related to property management.
• Support internal teams and assist in task delegation.
• Provide operational support for due diligence, property management, and investor outreach.
• Liaise with accountants or bookkeepers on invoices and budgets.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Problem-solving

Proactive

CRM familiarity

Tools

CRM software

Job description

We are looking for dynamic Executive and Administrative Assistants to our growing Real Estate client base. This is a unique opportunity to get in on the ground floor of a growing company and support day-to-day operations or an executive directly. Full-time and part-time positions in remote, hybrid, or in-person environments are available across the U.S.

Duties and Responsibilities

The Executive or Administrative Assistant will be responsible for operational tasks and support.

Specific tasks may include:

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal staff, clients, and industry partners
• Communicate regularly with the executive(s) to ensure calls and meetings are scheduled and occur and other critical deadlines are met
• Schedule and manage task, travel arrangements and other work-related appointments and meetings, provide reminders as necessary
• Correspond with accountants or bookkeepers on invoices, questions, budget, etc. when needed
• Assist executive(s) in completing critical deliverables, including preparing spreadsheets and documents as needed
• Compile and take notes during meetings and ensuring subsequent action items are added to task management system
• Support internal teams and team members; assist in task management and delegation to other team members
• Operational support could include tasks related to: due diligence, property management, transaction management, investor outreach, and lender outreach

Skills and Requirements

• Minimum of 2 years of experience as an Executive Assistant or administrative support
• Strong organizational and time management skills
• Uphold a strict level of confidentiality
• Exceptional interpersonal and communication skills
• Assumes a flexible, dynamic, and proactive approach to all assigned tasks
• Ability to work with others across various professions
• Maintains an unwavering positive attitude and energy
• Must be a self-starter, critical-thinker, solution-seeker, and problem-solver
• Familiarity with Client Relationship Management (CRM) software and general real estate workflow process a plus

*Full-time or part-time schedules available! *Pay range will vary based on experience and clients needs.