Executive Admin for 4 VPs (Remote w/ MA Onsite)

Sumitomo Pharma; Topeka (KS); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Generous paid time off

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to support four VPs in the R&D Oncology organization. This remote role requires periodic onsite time near Marlborough, MA, coordinating complex calendars, travel, and logistics while protecting confidentiality.

The ideal candidate brings 3–5+ years in pharma/healthcare admin, excels in MS 365, and can operate across time zones to support leadership and cross-functional teams in a fast-paced setting.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent organizational, written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Flexible, detail oriented and able to manage competing priorities across time zones.

Responsibilities

• Manage complex calendars for four VPs, including meetings and conflicts.
• Coordinate domestic and international travel, itineraries, and expenses.
• Process expense reports and reconcile AmEx.
• Screen and route communications; ensure timely responses.
• Support meetings, town halls, and offsites with logistics and agendas.
• Track deadlines and milestones for department projects.
• Assist with onboarding and equipment requests.
• Serve as department point-of-contact for facilities, IT, and HR.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Confidential handling

Cross-functional coordination

Tools

Microsoft 365

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to support four VPs in the R&D Oncology organization. This remote role requires periodic onsite time near Marlborough, MA, coordinating complex calendars, travel, and logistics while protecting confidentiality.

The ideal candidate brings 3–5+ years in pharma/healthcare admin, excels in MS 365, and can operate across time zones to support leadership and cross-functional teams in a fast-paced setting.