Quality Assurance Admin Specialist

Canfieldresearch; New Jersey; On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Discretionary bonus

401(k) plan with employer match (50%)

Paid time off

Job summary

Canfield Imaging Systems in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role requires attention to regulatory processes, strong interpersonal skills, and the ability to work independently as part of a larger team.

Responsibilities include managing schedules for team events, preparing meeting materials and minutes, handling training coordination, maintaining training binders, assisting with vendor qualifications, and researching

Qualifications

• Associate degree or 3 years demonstrated work experience.
• Knowledge of FDA, ISO 13485 and 9001.
• Proficient with Microsoft Office.
• Demonstrated ability to multitask with strong organizational and time-management skills.
• Professional demeanor with strong communication skills both verbal and written.

Responsibilities

• Schedule management for the team and events within the quality team and with facility coordinators.
• Provide meeting support, including coordination of materials, team members, and meeting minutes.
• Support the QA team with deliverables and timelines, email responses, coordination and routing of training, patent updates, audit activities, and trackers/spreadsheets identifying urgent request escalation as warranted.
• Coordinate with the production team to ensure all administrative deliverables have been met.
• Assist with the creation, maintenance, and archiving of employee training binders.
• Distribute and maintain study‑specific training to applicable employees, routing reminders to the assigned team members, sharing documentation for review/signature, and following up on project status.
• Assist with vendor qualifications.
• Research changes to applicable regulations and present findings for review.

Skills

Regulatory processes knowledge

Multitasking & time management

Communication skills

Detail oriented

Organization

Education

Associate degree or 3 years experience

Tools

Microsoft Office

Job description

Canfield Imaging Systems in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role requires attention to regulatory processes, strong interpersonal skills, and the ability to work independently as part of a larger team.

Responsibilities include managing schedules for team events, preparing meeting materials and minutes, handling training coordination, maintaining training binders, assisting with vendor qualifications, and researching