QA Administrative Assistant — Onsite Compliance & Admin

Canfield Scientific; New Jersey; On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

Discretionary bonus

401(k) plan with employer match (50%)

Job summary

Canfield Imaging Systems in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role involves scheduling, meeting coordination, training distribution, and document control within a regulated environment.

The ideal candidate has an Associate degree or 3 years of experience, knowledge of FDA/ISO processes, proficient Microsoft Office skills, and excellent communication and multitasking abilities.

Qualifications

• Associate degree or at least 3 years demonstrated work experience.
• Knowledgeable of the regulatory process (FDA, ISO 13485 and 9001).
• Proficient with Microsoft Office.
• Demonstrated ability to multitask with strong organizational and time‑management skills.
• Professional demeanor with strong communication skills both verbal and written.

Responsibilities

• Schedule management for team and events (meetings, audits, vendors, etc.).
• Provide meeting support, including coordination of materials, team members, and minutes.
• Support the QA team with deliverables and timelines, email responses, coordination and routing of training, patent updates, audit activities, and trackers/spreadsheets identifying urgent request escalation.
• Coordinate with the production team to ensure all administrative deliverables have been met.
• Assist with the creation, maintenance, and archiving of employee training binders.
• Distribute and maintain study‑specific training to applicable employees, routing reminders to the assigned team members, sharing documentation for review/signature, and following up on project status.
• Assist with vendor qualifications.
• Research changes to applicable regulations and present findings for review.

Skills

Regulatory knowledge

Education

Associate degree

Tools

Microsoft Office

Job description

Canfield Imaging Systems in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role involves scheduling, meeting coordination, training distribution, and document control within a regulated environment.

The ideal candidate has an Associate degree or 3 years of experience, knowledge of FDA/ISO processes, proficient Microsoft Office skills, and excellent communication and multitasking abilities.