QA Administrative Assistant - Onsite, Detail‑Oriented & Organized

Totalbodyphotography; New Jersey; On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Job summary

Canfield Imaging Systems in Parsippany, NJ seeks a Quality Assurance Administrative Assistant to support the QA team onsite. The role emphasizes regulatory familiarity, detail orientation, and independent work within a collaborative environment.

The ideal candidate has an Associate degree or 3+ years of experience, strong MS Office skills, and excellent written and verbal communication. Onsite position with comprehensive benefits and professional growth opportunities.

Qualifications

• Associate degree or at least 3 years demonstrated work experience.
• Knowledge of the regulatory process (FDA, ISO 13485 and 9001).
• Proficient with Microsoft Office.
• Demonstrated ability to multitask with strong organizational and time‑management skills.
• Professional demeanor with strong communication skills both verbal and written.

Responsibilities

• Schedule management for team and events (meetings, audits, vendors, etc.).
• Provide meeting support, including coordination of materials, team members, and meeting minutes.
• Support the QA team with deliverables and timelines, emails, training coordination, audits, and trackers.
• Coordinate with the production team to ensure all administrative deliverables are met.
• Assist with creation, maintenance, and archiving of employee training binders.
• Distribute and maintain study‑specific training to applicable employees and route reminders.
• Assist with vendor qualifications.
• Research changes to applicable regulations and present findings for review.

Skills

Regulatory knowledge

MS Office

Multitasking

Time management

Communication skills

Education

Associate degree or 3 years experience

Job description

Canfield Imaging Systems in Parsippany, NJ seeks a Quality Assurance Administrative Assistant to support the QA team onsite. The role emphasizes regulatory familiarity, detail orientation, and independent work within a collaborative environment.

The ideal candidate has an Associate degree or 3+ years of experience, strong MS Office skills, and excellent written and verbal communication. Onsite position with comprehensive benefits and professional growth opportunities.