Onsite QA Administrative Assistant - Compliance & Scheduling

Imagingexcellencesymposium; New Jersey; On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Paid time off

Medical Insurance

Dental Insurance

Vision Insurance

401(k) match

Job summary

Canfield Imaging Systems in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role requires organizing events, coordinating meetings, and maintaining training materials.

The ideal candidate will have an Associate degree or 3+ years of experience, knowledge of FDA/ISO regulatory processes, and strong communication and multitasking abilities to work well within a team.

Qualifications

• Associate degree or at least 3 years demonstrated work experience.
• Knowledgeable of the regulatory process (FDA, ISO 13485 and 9001).
• Proficient with Microsoft Office.
• Demonstrated ability to multitask with strong organizational and time‑management skills.
• Professional demeanor with strong communication skills both verbal and written.

Responsibilities

• Schedule management for team and events (meetings, audits, vendors, etc.) within the quality team and with facility coordinators.
• Provide meeting support, including materials, team members, and meeting minutes.
• Support QA deliverables and timelines, email responses, training coordination, audit activities, and trackers.
• Coordinate with production to ensure all administrative deliverables are met.
• Assist with creation, maintenance, and archiving of training binders.
• Distribute and maintain study‑specific training to applicable employees, route reminders, and share docs for review/signature.
• Assist with vendor qualifications.
• Research changes to applicable regulations and present findings for review.

Skills

Multitasking

Organizational skills

Time management

Communication skills

Detail oriented

Education

Associate degree

Tools

Microsoft Office

Job description

Canfield Imaging Systems in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role requires organizing events, coordinating meetings, and maintaining training materials.

The ideal candidate will have an Associate degree or 3+ years of experience, knowledge of FDA/ISO regulatory processes, and strong communication and multitasking abilities to work well within a team.