QA Administrative Assistant — Onsite Regulatory & Admin Support

Canfield Scientific, Inc.; New Jersey; On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Discretionary bonus

401(k) with employer match (50%)

Job summary

Canfield Scientific, Inc. in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role emphasizes attention to detail, strong organization, and independent work within a collaborative environment.

Responsibilities include scheduling, meeting support, document control, training coordination, and tracking of audits and regulatory activities with FDA/ISO guidelines. Prior regulatory exposure and proficiency with Microsoft Office are a plus.

Qualifications

• Associate degree or 3+ years demonstrated work experience.
• Knowledge of regulatory processes (FDA, ISO 13485, and 9001).
• Proficient with Microsoft Office and multitasking with strong organizational skills.
• Professional demeanor with strong written and verbal communication.

Responsibilities

• Schedule management for QA team events and facility coordination.
• Provide meeting support, including materials, team members, and minutes.
• Support QA deliverables, timelines, email responses, and training/audit trackers.
• Coordinate with production to ensure all administrative deliverables are met.
• Assist with creation, maintenance, and archiving of employee training binders.
• Distribute training and route reminders to assigned team members.
• Assist with vendor qualifications.
• Research regulatory changes and present findings.

Skills

Microsoft Office

Regulatory knowledge

Time management

Communication skills

Education

Associate degree or 3 years experience

Job description

Canfield Scientific, Inc. in Parsippany, NJ is seeking a Quality Assurance Administrative Assistant to support the QA team onsite. The role emphasizes attention to detail, strong organization, and independent work within a collaborative environment.

Responsibilities include scheduling, meeting support, document control, training coordination, and tracking of audits and regulatory activities with FDA/ISO guidelines. Prior regulatory exposure and proficiency with Microsoft Office are a plus.