QA Admin Coordinator: Regulatory & Training Support

Canfieldpublishing; New Jersey; On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits (medical, dent,

401(k) with company match

Job summary

Canfield Imaging Systems is seeking a Quality Assurance Administrative Assistant to join our Parsippany, NJ team on site. The role supports the QA team with regulatory processes, training coordination, and documentation management.

The ideal candidate has an Associate degree or 3 years of related experience, strong MS Office skills, and excellent communication. Prior experience in medical/aesthetic fields is a plus, with potential for discretionary bonus and comprehensive benefits.

Qualifications

• Knowledge of regulatory processes (FDA, ISO 13485 and 9001).
• Ability to multitask with strong organizational and time management.
• Professional demeanor with excellent written and verbal communication.

Responsibilities

• Manage schedules for team and events (meetings, audits, vendors).
• Provide meeting support: materials, minutes, and follow-up.
• Assist QA with deliverables, timelines, emails, training coordination, audits, and trackers.
• Coordinate with production to ensure administrative deliverables are met.
• Create, maintain, and archive employee training binders.
• Distribute study-specific training and reminders to team members.
• Assist with vendor qualifications.

Skills

Regulatory knowledge

Multitasking

Communication skills

Detail oriented

Education

Associate degree

3 years related experience

Tools

Microsoft Office

Job description

Canfield Imaging Systems is seeking a Quality Assurance Administrative Assistant to join our Parsippany, NJ team on site. The role supports the QA team with regulatory processes, training coordination, and documentation management.

The ideal candidate has an Associate degree or 3 years of related experience, strong MS Office skills, and excellent communication. Prior experience in medical/aesthetic fields is a plus, with potential for discretionary bonus and comprehensive benefits.