Putnam County Administrative Assistant

University of Georgia; Georgia; On-site; USD 32,400 - 39,600; Full time

Job summary

The University of Georgia is seeking a full-time Administrative Assistant in Putnam County. This vital position coordinates functions with Extension staff and assists clientele with accessing resources and services. Candidates should have at least a high school diploma, with preferred skills in Microsoft Office and QuickBooks.

Responsibilities include maintaining office hours, preparing accounting forms, and managing office inventory. The role is full-time, Monday to Friday, offering a salary of $36,000, commensurate with experience.

Qualifications

• Minimum requirement is a high school diploma or equivalent.
• Preferred skills include knowledge of Microsoft Office and QuickBooks.
• Some understanding of 4‑H programs and Ag-related information is beneficial.

Responsibilities

• Maintain office hours to assist clientele and conduct day-to-day operations.
• Assist clientele with access to Extension resources and services.
• Facilitate conference calls and video conferences.
• Prepare various accounting forms and reconcile local Extension budgets.
• Maintain office inventory and filing system.
• Assist County Extension Coordinator with personnel procedures.
• Conduct duties in accordance with equal opportunity plan.

Skills

Microsoft Office – Excel

Microsoft Office – Word

Microsoft Office – Outlook

QuickBooks knowledge

Knowledge of 4‑H programs

Ag‑related information

Education

High school diploma or equivalent

Job description

Putnam County Administrative Assistant

Position Summary: This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and reports administratively to the County Extension Coordinator and District Extension Director. The County Extension Administrative Assistant assists in managing the many resources offered by a county office and coordinates and distributes time as needed for satisfactory delivery of the county program.

Responsibilities

• Maintain office hours to assist clientele and conduct day-to-day operations.
• Assist clientele with access to Extension resources and services, including printed publications, online content, and other educational materials; help with sample submission for diagnostic services such as soil and water tests, feed and animal waste analysis, and radon testing.
• Facilitate conference calls and video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain appropriate records for fiscal reporting.
• Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies, and materials as needed.
• Assist County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits while seeking additional resources for programs.
• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with the University of Georgia Cooperative Extension Equal Opportunity plan that ensures equal access to educational programs, assistance, and materials for all people regardless of race, ethnicity, gender, or other protected status.

Qualifications

• Minimum: High school diploma or equivalent.
• Preferred: Microsoft Office – Excel, Word, and Outlook; QuickBooks knowledge; some knowledge of 4‑H programs and Ag‑related information.

Salary: Advertised at $36,000, commensurate with experience. Full‑time Monday—Friday, 8am–5pm.

Equal Opportunity Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Contact Information

Name: Keith Fielder

Email: [e-mail]