Elbert County Administrative Assistant

The University of Georgia; Athens (GA); On-site; USD 30,000 - 45,000; Full time

Job summary

The University of Georgia is seeking an Administrative Assistant in Elbert County to coordinate operations with Extension staff and assist clientele with resources and services. The position requires considerable knowledge of office procedures, effective communication skills, and the ability to perform a variety of responsibilities in a busy office environment.

The candidate will work closely with the County Extension Coordinator and maintain appropriate records, budget allocated funds, and ensure compliance with Equal Opportunity policies. This role requires a high school diploma or equivalent.

Qualifications

• Demonstrate considerable knowledge of business grammar and punctuation.
• Knowledge of office procedures and systems.
• Experience with current effective office practices.

Responsibilities

• Maintain office hours to assist clientele and conduct day-to-day operations.
• Assist clientele with access to Extension resources and services.
• Facilitate conference calls/video conferences for clientele.
• Maintain appropriate records for fiscal reporting.
• Assist County Extension Coordinator with personnel procedures.

Skills

Business grammar and punctuation

Office procedures and systems

Effective office practices

Education

High school diploma or equivalent

Job description

Working Title

Elbert County Administrative Assistant

Classification Title

Secretary I

Minimum Qualifications

High school diploma or equivalent

Position Summary

This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director.

Knowledge, Skills, Abilities and/or Competencies

Demonstrate considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.

Physical Demands

• Office work
• Lift up to 25 pounds
• Driving as needed to perform job duties

Duties/Responsibilities (30% of time)

• Maintain office hours to assist clientele and conduct day-to-day operations.
• Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water tests, feed and animal waste analysis, radon testing).
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Duties/Responsibilities (30% of time)

• Maintain appropriate records for fiscal reporting.
• May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies and materials as needed.

Duties/Responsibilities (30% of time)

• Assist County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

Duties/Responsibilities (10% of time)

• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials and employment history, and, if applicable, a satisfactory credit check. Candidates may also be subject to a pre-employment drug test for high-risk responsibilities, if applicable.

Contact Details

Recruitment Contact Name: Robyn Stewart

Recruitment Contact Email: [e-mail]

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR: [e-mail].