Part-Time Quitman County Extension Administrative Assistant

University of Georgia; Athens (GA); On-site; USD 12,000 - 14,000; Part time

Job summary

A public university in Georgia seeks a part-time County Extension position to serve as the primary contact with the public in Quitman County. The ideal candidate will handle clerical tasks, manage QuickBooks financial records, assist clientele with various Extension resources, and maintain the office's inventory and filing systems. Candidates should have a high school diploma, typist skills, and QuickBooks knowledge, among other qualifications. This role is essential for effective community engagement.

Qualifications

• Minimum education of a high school diploma or equivalent.
• Proficient in typing, filing, and computer skills.
• Valid driver's license with ability to drive.
• Valid driver’s license and ability to drive.

Responsibilities

• Maintain records for fiscal reporting and reconcile Extension budgets.
• Assist clientele with access to Extension resources and services.
• Publicize programs and workshops offered in the county.

Skills

Typing

Filing

Computer skills

QuickBooks knowledge

QuickBooks knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Job description

Position Summary

This County Extension position (part time - 16 hours/week) in Quitman County will be the primary contact with the public, greet clients, distribute resources, handle clerical and QuickBooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. It will be the "face" of UGA Extension to the residents in the county.

Responsibilities

• Maintain appropriate records for fiscal reporting; prepare accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month.
• Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water tests, feed and animal waste analysis, radon testing).
• Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g., pesticide applicators, certified landscape professionals, certified childcare providers, ServeSafe).
• Publicize programs and workshops offered in local county or nearby counties to clientele.
• Maintain the County website.
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain and update mailing list. Maintain 4-H volunteer record with assistance of Co Agent.
• Maintain office inventory of publications, office supplies, and materials as needed.
• Assist County Extension Coordinator with personnel procedures.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials are available to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.
• Regularly participate in staff conferences and District Conferences.
• Other duties as assigned by the County Extension Coordinator.

Qualifications

• Minimum: A high school diploma or equivalent.
• Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
• QuickBooks knowledge.
• Valid driver’s license and ability to drive.

Physical Demands

Normal office demands; driving.

Contact Information

Recruitment Contact: Karen Haswell
Email: [e-mail]

Applicant Documents

• Resume/CV
• Cover Letter

• Optional: Unofficial Transcripts
• List of References with Contact Information

Equal Opportunity Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR.