Jasper County Administrative Assistant

University of Georgia; Athens (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

The University of Georgia is seeking a non-exempt professional staff member for the Jasper County Extension position. This role involves assisting clientele with Extension resources and managing various administrative tasks, ensuring efficient operation within the Extension office.

Qualified candidates should have a high school diploma and experience with Microsoft Office and QuickBooks. The position requires independent judgment and a commitment to providing excellent service in accordance with the university's commitment to equal opportunity.

Qualifications

• Experience using Microsoft Office applications.
• Knowledge of QuickBooks preferred.
• Familiarity with 4-H programs and agricultural information.

Responsibilities

• Assist clientele and maintain operational hours in the office.
• Keep financial records and manage inventory for the office.
• Assists in personnel procedures as required and budget funds effectively.
• Lead specific program areas assigned by supervisors.

Skills

Microsoft Office (Excel, Word, Outlook)

QuickBooks knowledge

Knowledge of 4-H programs and agriculture-related information

Education

High school diploma or equivalent

Job description

Position Summary

This Jasper County Extension position is a non-exempt professional staff role within UGA Cooperative Extension responsible for handling the many resources offered by the Extension office. A level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate. This role works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.

Responsibilities

• Maintain office hours to assist clientele and conduct day-to-day operations. Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists. (30%)
• Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain office inventory of publications, office supplies and materials as needed. (30%)
• Assist County Extension Coordinator with personnel procedures. Maintain consistent and effective work habits to make efficient use of time and resources. Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs. (30%)
• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status. Other duties as assigned. (10%)

Qualifications

• High school diploma or equivalent.

Knowledge, Skills, and Abilities

• Experience using Microsoft Office (Excel, Word, Outlook).
• QuickBooks knowledge.
• Some knowledge of 4-H programs and agriculture-related information.

Physical Demands and Other Requirements

• Light office lifting, some 4-H project lifting.
• May be asked to assist with livestock projects.
• Some standing and/or sitting for various lengths of time.
• Driving required.
• Position of trust; has access to financial resources.

Professional Requirements

Credit check required for all positions with financial responsibilities. Background investigation, including criminal history, employment verification, and credit check when applicable, is required. No P-Card required. Driving credentials are required.

Equal Opportunity Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR at [e-mail].