Putnam County Administrative Assistant

University of Georgia; Athens (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

The University of Georgia is seeking a County Extension Administrative Assistant in Athens, Georgia. This vital position coordinates operations with Extension staff and assists clientele with resources and services. Candidates must have a high school diploma or equivalent, and skills in Microsoft Office and QuickBooks. Responsibilities include maintaining records for fiscal reporting, preparing accounting forms, and managing office inventory. The role demands effective work habits and adherence to the Equal Opportunity plan.

Responsibilities

• Maintain office hours to assist clientele and conduct day to day operations.
• Assist clientele with access to Extension resources and services including printed publications, online content, and diagnostic services.
• Facilitate conference calls/video conferences with clientele and County Agents.
• Maintain appropriate records for fiscal reporting.
• Prepare accounting forms and reconcile local Extension budgets.
• Keep financial records current and maintain the office filing system.
• Maintain office inventory of publications and supplies.
• Assist County Extension Coordinator with personnel procedures.
• Budget allocated funds to seek additional resources for programs.
• Conduct duties in line with Equal Opportunity plan.

Skills

Microsoft Office - Excel, Word, and Outlook

QuickBooks knowledge

Knowledge of 4-H programs and Ag-related information

Education

High school diploma or equivalent

Job description

Position Summary

This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director. The County Extension Administrative Assistant will assist in managing the many resources offered by a county office. Coordinates and distributes time as needed for the satisfactory delivery of the county program.

Minimum Qualifications

• High school diploma or equivalent

Knowledge, Skills, Abilities and/or Competencies

• Microsoft Office - Excel, Word, and Outlook
• QuickBooks knowledge
• Some knowledge of 4-H programs and Ag-related information

Physical Demands

• Office work
• Lift up to 25 pounds
• Driving as needed to perform job duties

Duties & Responsibilities

• Maintain office hours to assist clientele and conduct day to day operations.
• Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services such as soil and water tests, feed and animal waste analysis, radon testing.
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain appropriate records for fiscal reporting.
• Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies and materials as needed.
• Assist County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.
• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].