Putnam County Administrative Assistant

The University of Georgia; Athens (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

The University of Georgia is seeking a County Extension Administrative Assistant in Athens, Georgia. This role coordinates with Extension staff, assists in managing resources, and supports program delivery. Ideal candidates should be skilled in Microsoft Office and have some knowledge of accounting software like QuickBooks. Responsibilities include maintaining office records, facilitating client communication, and supporting Extension-related activities. The position promotes integrity and excellence in service and adheres to equal opportunity policies.

Qualifications

• Ability to manage office tasks and maintain records.
• Experience with public interactions and support.
• Familiarity with Extension resources and services.

Responsibilities

• Assist clientele with access to Extension resources and services.
• Maintain office hours for daily operations.
• Facilitate communication between clientele and County Agents.

Skills

Microsoft Office – Excel, Word, and Outlook

QuickBooks knowledge

Knowledge of 4-H programs and Ag-related information

Job description

Position Summary

This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director. The County Extension Administrative Assistant will assist in managing the many resources offered by a county office. Coordinates and distributes time as needed for the satisfactory delivery of the county program.

Knowledge, Skills, Abilities and/or Competencies

• Microsoft Office – Excel, Word, and Outlook
• QuickBooks knowledge
• Some knowledge of 4-H programs and Ag-related information

Physical Demands

• Office work
• Lift up to 25 pounds
• Driving as needed to perform job duties

Responsibilities

Is driving a responsibility of this position: Yes

Is this a Position of Trust: Yes

Does this position have operation, access, or control of financial resources: Yes

Does this position require a P-Card: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care: Yes

Does this position have Security Access: Yes

Duties and Responsibilities (30%)

• Maintain office hours to assist clientele and conduct day to day operations.
• Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Duties and Responsibilities (30%)

• Maintain appropriate records for fiscal reporting.
• May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies and materials as needed.

Duties and Responsibilities (30%)

• Assist County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

Duties and Responsibilities (10%)

• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Keith Fielder

Recruitment Contact Email: [e-mail]