Putnam County Administrative Assistant

UGA College of Agricultural and Environmental Sciences; Athens (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

UGA College of Agricultural and Environmental Sciences is hiring an Administrative Assistant I in Putnam County, Georgia. The role involves maintaining office hours, assisting clientele, and managing fiscal records. The candidate should have a high school diploma and experience with Microsoft Office and QuickBooks.

This position requires effective time management and the ability to lift up to 25 pounds. Encouraging equal opportunity, the University of Georgia welcomes all qualified applicants.

Responsibilities

• Maintain office hours to assist clientele and conduct day‑to‑day operations.
• Assist clientele with access to Extension resources and services.
• Facilitate conference calls and video conferences.
• Maintain appropriate records for fiscal reporting.
• Prepare various accounting forms and reconcile local Extension budgets.
• Keep financial records current.
• Maintain the office filing system and coordinate office tasks.
• Assist the County Extension Coordinator with personnel procedures.

Skills

Microsoft Office – Excel, Word, and Outlook

QuickBooks knowledge

Knowledge of 4‑H programs and Ag‑related information

Education

High school diploma or equivalent

Job description

Position Title

Administrative Assistant I (Putnam County, Georgia)

Work Hours

Monday – Friday, 8:00 am – 5:00 pm

Responsibilities

• Maintain office hours to assist clientele and conduct day‑to‑day operations.
• Assist clientele with access to Extension resources and services, including printed publications, online content, other educational materials, and sample submission for diagnostic services such as soil and water tests, feed and animal waste analysis, and radon testing.
• Facilitate conference calls / video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain appropriate records for fiscal reporting.
• Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in accordance with Extension office standards and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, supplies and materials as needed.
• Assist the County Extension Coordinator with personnel procedures.
• Maintain consistent and effective work habits to use time and resources efficiently.
• Budget allocated funds so that equipment, supplies, travel expenses and other program supports stay within limits and seek additional resources for programs.
• Perform specific tasks and assume leadership for certain program areas as directed by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with the University of Georgia Cooperative Extension Equal Opportunity plan, ensuring educational programs, assistance, and materials are available to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

Physical Demands

• Office work.
• Lift up to 25 pounds.
• Driving as needed to perform job duties.

Required Knowledge, Skills, Abilities and/or Competencies

• Microsoft Office – Excel, Word, and Outlook.
• QuickBooks knowledge.
• Some knowledge of 4‑H programs and Ag‑related information.

Minimum Qualifications

High school diploma or equivalent.

Preferred Qualifications

None specified.

Equal Opportunity Employer Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with accessibility of materials related to this search are encouraged to contact Central HR at [e-mail].