Public Service Administrative Specialist – Vehicle Services

State; Augusta (ME); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health Insurance Coverage

Retirement plan

Wellness benefits

Job summary

Department of the Secretary of State in Augusta, Maine is seeking an Administrative Assistant to support the Vehicle Services Division. This role handles public inquiries, scheduling, data gathering, and reporting to aid decision-making, while contributing to process improvements in registration workflows and documentation.

The ideal candidate will coordinate meetings, prepare presentations, ensure accuracy, and manage a variety of administrative tasks, including travel arrangements and

Qualifications

• Experience in office and administrative support with modern office practices and independent judgment.
• Ability to respond to public inquiries, resolve issues, and manage multiple tasks.
• Proficiency in Microsoft Office Suite and related administrative software.

Responsibilities

• Respond to requests for registration information and advise customers.
• Research, assemble, and report information to assist problem-solving and decision-making.
• Prepare meetings, agendas, minutes, travel arrangements, and expense reports.
• Review and update registration methods, forms, and procedures manuals.
• Oversee projects related to registration plates, specialty programs, and division website pages.

Skills

Team collaboration

Communication skills

Adaptability

Problem solving

Attention to detail

Professionalism

Tools

Microsoft Office Suite

Motor Vehicle software

Job description

Department of the Secretary of State in Augusta, Maine is seeking an Administrative Assistant to support the Vehicle Services Division. This role handles public inquiries, scheduling, data gathering, and reporting to aid decision-making, while contributing to process improvements in registration workflows and documentation.

The ideal candidate will coordinate meetings, prepare presentations, ensure accuracy, and manage a variety of administrative tasks, including travel arrangements and