Administrative Specialist – Vehicle Services

State-of-Maine; Augusta (ME); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Sick leave

Health insurance coverage

Dental insurance

Retirement plan

Gym membership reimbursement

Flexible Spending Accounts

Parental leave

Job summary

State of Maine is seeking an Administrative Assistant in the Vehicle Services Division, Augusta, MAINE. You will respond to public inquiries, compile data, and produce reports to support problem-solving and decision-making.

The role includes process improvement, documentation, and project management related to registration plates and programs. Key duties include coordinating meetings, preparing presentations, proofreading materials, and managing diverse administrative tasks such as scheduling

Qualifications

• Experience in office and administrative support demonstrating modern practices.
• Ability to use independent judgment and discretion on varied matters.
• Strong attention to detail and proofreading skills.
• Experience with data collection, reporting, and process improvement.

Responsibilities

• Respond to requests for registration information and inquiries.
• Research, assemble, and report information for problem solving.
• Address customer questions and ensure satisfactory resolution.
• Advise supervisor on complex or sensitive issues.
• Review and document registration work methods and procedures.
• Support development and updating of registrations forms.
• Manage projects related to registration plates and programs.
• Update the division’s procedures manual and website pages.
• Schedule meetings, prepare agendas, record minutes, and manage calendars.
• Prepare presentations and travel expense reports.
• Proofread and edit materials to ensure clarity.
• Coordinate communication with public and private contacts.

Skills

Team collaboration

Communication skills

Adaptability

Problem-solving

Attention to detail

Professionalism

Emotional intelligence

Conflict resolution & feedback

Time management

Commitment to excellence

Continuous improvement

Education

Office/Administrative support training or experience

Tools

Microsoft Office Suite

Motor Vehicle software

Job description

State of Maine is seeking an Administrative Assistant in the Vehicle Services Division, Augusta, MAINE. You will respond to public inquiries, compile data, and produce reports to support problem-solving and decision-making.

The role includes process improvement, documentation, and project management related to registration plates and programs. Key duties include coordinating meetings, preparing presentations, proofreading materials, and managing diverse administrative tasks such as scheduling