Public Service Administrative Specialist

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Coconino County is seeking a detail-oriented administrative clerk to format and type correspondence and manage confidential documents. You will prepare reports, maintain records, and support meeting agendas and minutes.

The ideal candidate has strong data entry and computer skills, proficiency in Word and Excel, and excellent customer service. Ability to work in a fast-paced environment with minimal supervision is essential.

Qualifications

• Two years' experience in performing clerical or administrative work within subject area.
• OR Associate's degree and one year experience in performing clerical or administrative work within subject area.
• Ability to perform duties with minimal supervision.
• Knowledge of departmental rules and procedures.

Responsibilities

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Skills

Data entry

Office software

Typing

Communication

Education

Associate's degree

High school diploma

Tools

Adobe Acrobat

Microsoft Word

Excel

Visio

Access

Job description

Coconino County is seeking a detail-oriented administrative clerk to format and type correspondence and manage confidential documents. You will prepare reports, maintain records, and support meeting agendas and minutes.

The ideal candidate has strong data entry and computer skills, proficiency in Word and Excel, and excellent customer service. Ability to work in a fast-paced environment with minimal supervision is essential.