Public Service Specialist- Assessor's Office (1026)

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Coconino County is seeking a detail-oriented administrative clerk to format and type correspondence and manage confidential documents. You will prepare reports, maintain records, and support meeting agendas and minutes.

The ideal candidate has strong data entry and computer skills, proficiency in Word and Excel, and excellent customer service. Ability to work in a fast-paced environment with minimal supervision is essential.

Qualifications

• Two years' experience in performing clerical or administrative work within subject area.
• OR Associate's degree and one year experience in performing clerical or administrative work within subject area.
• Ability to perform duties with minimal supervision.
• Knowledge of departmental rules and procedures.

Responsibilities

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Skills

Data entry

Office software

Typing

Communication

Education

Associate's degree

High school diploma

Tools

Adobe Acrobat

Microsoft Word

Excel

Visio

Access

Job description

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. (Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate has strong data entry and computer skills with excellent quality control practices; is proficient with Adobe, Word and Excel; must possess excellent customer service skills and enjoy working in a team setting; has knowledge of title transactions, appraisal terminology and familiarity with areas of Coconino County; is comfortable working in a very fast-paced environment and has the ability to work with minimal supervision. Preferences Access and Visio experience in report/query writing; problem solving; working knowledge of appraisal business; ability to handle multiple and changing priorities; ability to lead a team; ability to make decisions for the team regarding everyday responsibilities.

Considerable knowledge of:

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedure

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.