Public Health Administrative Assistant (QuickBooks)

Flourish and Thrive Labs, LLC; Grayslake (IL); On-site; USD 48,000 - 58,000; Full time

Job summary

Flourish and Thrive Labs, LLC in Grayslake, IL, is seeking an Administrative Assistant with QuickBooks experience to support the leadership team. You will manage calendars, travel, and finances, and help with social media and office operations for a mission-driven public health consultancy.

This remote-friendly role will require you to be in the Grayslake office regularly and to demonstrate discretion with confidential information while delivering accurate, reliable administrative support.

Qualifications

• Hands-on experience using QuickBooks for invoicing and bill entry.
• 2+ years of administrative or executive support experience.
• Strong organizational and attention to detail.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, Teams).
• Reliable transportation to Grayslake, IL.

Responsibilities

• Handle financial operations in QuickBooks including invoicing and bills.
• Manage CEO/COO/CRO calendars and coordinate meetings across time zones.
• Coordinate leadership travel and events.
• Process company mail, records, and maintain digital files.
• Support social media posting and company communications.
• Assist office operations and onboarding for new team members.

Skills

QuickBooks

Administrative support

Microsoft 365

Calendar management

Communication

Tools

QuickBooks

Microsoft 365

Outlook

Teams

Excel

Job description

Flourish and Thrive Labs, LLC in Grayslake, IL, is seeking an Administrative Assistant with QuickBooks experience to support the leadership team. You will manage calendars, travel, and finances, and help with social media and office operations for a mission-driven public health consultancy.

This remote-friendly role will require you to be in the Grayslake office regularly and to demonstrate discretion with confidential information while delivering accurate, reliable administrative support.